Job Description

JOB TITLE: Administrative Assistant - Building (Spanish Immersion)

DEPARTMENT: Administrative Support

REPORTS TO: Building Principal or designee

FLSA: Non-Exempt

START DATE: September 28, 2026

HOURS/DAY: 8

RATE OF PAY: $24.10 - $28.74 per hour, Category C

Terms of employment per the Prior Lake Administrative Assistants Federation Education MN Local #4887 (PLSFAA) collective bargaining agreement.

Join Our Team and Thrive!

We offer a comprehensive benefits package that stands out among school districts:

• Health Insurance: A rich health plan that provides extensive coverage for you and your family, ensuring peace of mind.
• Dental Insurance: Full coverage options for routine and preventive care, keeping your smile bright and healthy.
• Life Insurance: Protect yourself and your loved ones with a robust life insurance plan
• An Employee Assistance Program, free to employees and their family members
• Optional medical and dependent care flexible spending account

To learn more about our benefits and eligibility, visit our webpage for new employees.

SUMMARY:

Provides essential organizational support and clerical assistance within the school office to ensure smooth, efficient daily operations and a welcoming environment for students, staff, and visitors.

ESSENTIAL FUNCTIONS

This class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Provides high-quality secretarial and administrative support to the Building Principal and other designated staff.
• Supports the Lead Administrative Assistant in completing tasks and duties necessary to meet overall building operational needs.
• Processes absence reports and timecards for certified and non-certified staff, ensuring accurate reconciliation with substitute and employee management systems.
• Provides a welcoming atmosphere, information, and clear direction for visitors, students, and staff.
• Prepares, designs, and updates the building website, informational publications, and daily announcements.
• Serves as a primary point of contact to provide technical support regarding school systems to staff and families.
• Creates, manages, and updates student information records and databases across multiple software programs.
• Designs, generates, and analyzes specialized computer reports as needed.
• Coordinates administrative logistics for kindergarten registration, student assessments, and before/after-school programs.
• Maintains the building budget, facilitates vendor payments, and expedites orders.
• Collects fees, manages school funds, and processes bank deposits in accordance with district policy.
• Assists with the logistical coordination of State and district standardized testing.
• Enforces building security protocols and clearly communicates building emergency and evacuation procedures.
• Provides backup support to the health office and accurately refers student first aid situations as appropriate.
• Maintains strict confidentiality of sensitive student, family, staff, and financial data in accordance with district policies.
• Promotes teamwork, excellent customer service, and a positive image of the school to colleagues, students, parents, and the community.
• Performs other duties and responsibilities as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

• Bachelor's degree in related field preferred. High school diploma or GED and training and/or experience in related field required.
• Bilingual (English / Spanish) candidates preferred, not required.

Required Certificates, Licenses, and Registrations:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• N/A

Required Knowledge:

• Proficiency with software data management, including databases and work processing applications.
• Knowledge of confidentiality requirements and data privacy protocols with a large, complex organization.
• Understanding of administrative and clerical procedures necessary for efficient building operations.

Required Skills:

• Excellent written and verbal communication skills with a strong professional work ethic.
• Strong organization skills with the ability to manage multiple tasks and competing priorities simultaneously.
• Strong interpersonal skills and the ability to maintain a welcoming atmosphere for all stakeholders.

PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting and stamina to sit for extended periods; ability to stand, walk, reach with hands and arms, and occasionally stoop, kneel, or crouch; strength to frequently lift or exert force up to 10 pounds and occasionally lift materials or equipment weighing up to 50 pounds; use of hands to finger, handle, or feel for extended periods to perform data entry and administrative tasks; visual ability to read printed materials and computer screens with normal corrected vision; hearing and verbal communication skills to talk and hear effectively in person and over the telephone; and mental alertness to manage multiple priorities, follow complex procedures, and respond professionally to changing building needs.

WORKING ENVIRONMENT:

Work is primarily performed in an office environment with moderate noise levels, with occasional exposure to outdoor weather conditions.