Job Description

O'Brien Interiors Group is the integrated interior solutions division of O'Brien Construction, a Michigan construction company with more than 60 years of experience and an award-winning safety record. Headquartered in Bloomfield, Michigan, with additional offices in Detroit, Grand Rapids, and North Canton, Ohio, O'Brien provides construction management and interiors services.

The Interiors Group delivers interior design and space planning, finish carpentry, in-house procurement and warehousing, unit renovations, and common area and amenity upgrades, with a strong focus on multifamily and senior housing. The team specializes in work within occupied buildings, and O'Brien has been named Detroit Free Press Michigan Top Workplace for seven consecutive years.

The Administrative Assistant Position

The Administrative Assistant supports the Executive Vice President in reaching successful project milestones and managing key business functions. This position organizes, communicates, and completes initiatives that keep projects on track, serving as a bridge between leadership, project teams, field staff, and Business Administration to ensure administrative and financial workflows run smoothly.

What You’ll Own

• Keep priorities moving. Track company, project, and team initiatives for the Executive Vice President. Organize all project activity and work with team to ensure budget information needed for review and approval.
• Create a strong start for new hires. Help coordinate orientation plans, leader communication, technology and workspace setup, welcome lunches and gifts, and training progress through the learning management system.
• Keep the office working well. Manage supplies, kitchen items, team lunches, office equipment, technology needs, maintenance, cleaning vendors, and service requests.
• Turn information into useful tools. Create polished PowerPoint presentations, Excel files, reports, and other materials that help leaders and teams make decisions and stay organized. Assist in agenda and meeting prep, meeting and initiative follow up, scheduling meetings, etc.
• Step in and solve problems. Respond to changing needs with sound judgment, a sense of urgency, and a willingness to help wherever coordination is needed.

What Will Help You Succeed

• You take ownership, manage deadlines, and follow through without needing constant direction.
• You are organized, detail-oriented, and comfortable balancing several priorities at once.
• You communicate professionally and proactively, and can work effectively with leaders, project teams, vendors, and new employees.
• You spot gaps, ask the right questions, and work toward practical solutions.
• You adapt when priorities change while keeping important details from falling through the cracks.
• You use discretion and represent the Company’s core values, integrity, and Code of Ethics.

What You’ll Bring

• 3-5 years of experience in executive support, administrative coordination, office management, or a similar role.
• Strong organizational and problem-solving skills, with close attention to detail.
• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, and Teams.
• A valid driver’s license and the ability to travel to project sites as needed.
• A flexible, results-oriented approach and a strong sense of urgency.

Compensation, Benefits and Structure

The Administrative Assistant position offers a competitive salary based on experience, skills, and abilities, along with a competitive benefits package, paid time off, and opportunities for career advancement. A full-time presence split between the Bloomfield Township, MI office and client project sites is required.

Recruitment Process for the Administrative Assistant Position

The recruitment process includes a combination of preliminary phone screens and interviews, and a pre-employment background check. The process, which is being facilitated through EctoHR, Inc., is designed to ensure that candidates are aligned with our client's mission and vision.

O'Brien Interiors Group is an Equal Opportunity Employer!

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