Job Description

Posting number: 202600077

Department: Library

Division: LB-LIBRARY

Job classification: Administrative Assistant- Beloit Public Library

Posting type: Open & Promotional

Categories: Administration, Administrative Assistant, Building & Safety, Building Maintenance, Clerical & Data Entry, Code Enforcement, Community Services, Corrections, Court Administration, Engineering, Environmental Services, Facility Management, Accounting and Finance, Fleet Services, Housing, Human Resources, IT and Computers, Legal, Library, Mental Health, Parks and Beaches, Planning and Development, Public Relations, Public Safety, Public Works, Recreation, Redevelopment, Risk Management, Sanitation, Social Services, Telecommunications, Trades, Transportation, Waste Management, Water Treatment, Law Enforcement, Management, Investigative, Education, Professional, Paraprofessional, Water Agency, Vehicle Maintenance, Executive Management, Parks and Recreation, Miscellaneous, Animal Control, Graphic Arts, Fire & EMS, Land Use, Parks, Safety, Urban Forestry, Natural Resources, Wetlands, Laboratory, Wastewater, Diversity Management/EEO, Maintenance, Human Services, Transit, Animal Services, Community Development, Economic Development, Visitor and Convention Bureau, Utilities, Purchasing, Construction Maintenance, Customer Service, Drivers, Marketing, Project Management, Organizational Development, Training, Dispatch, Records Management, Web Design, EMS, Custodial, Attorney, Tax Administration, Public Records, Emergency Management, Grounds & Landscaping, Elections, Internship, Forensics, Public Broadcasting, Forestry, Security, Hydrogeology, Electronics, Historic Preservation, Athletics & Fitness, Grants Administration, Medical Billing & Coding, Research, Higher Education, Geology/Hydrology, Statistics/Mathematics, Automotive, Criminology, Business, Communications, Development/Fundraising, Humanities, Mathematics, Medical/Dental, Sciences, Social Sciences, Building & Grounds Cleaning and Maintenance, Community and Social Services, Construction Trades, Education, Training & Library, Green-Collar/Environmental, Hospitality and Tourism, Office and Administrative Support, Sports & Physical Education, Career Exploration, Translation, Program Management, Instructor, Database Administration, Software, Wildlife, Insurance, Payroll/Benefits Administration, Financial Aid & Services, Horticulture, Sports, Entertainment, Student Employment, Geographic Information Systems, Stormwater

Summary

Beloit Public Library seeks to hire a detail-oriented Administrative Assistant for part-time employment to provide a wide range of secretarial and administrative duties in a flexible, fast-paced environment in coordination with the Library Director, Business Manager, and other library advocates.

An employee in this position will be responsible for

• Providing general secretarial support with correspondence, reports, surveys, studies, and presentations.
• Filing documents including personnel records and library financial records.
• Processing payroll, invoices, purchase orders, requisitions, and claims.
• Maintaining the library meeting room calendar, including scheduling events for library programs and community groups.

This is a part-time position of 20 hours per week, with assigned hours of 9:00 a.m.-1:00 p.m. Monday through Friday. Beloit Public Library is an Equal Opportunity Employer. Minorities are encouraged to apply. For consideration, please complete an online application at https://www.governmentjobs.com/careers/beloitwi. Applications will be accepted through Monday, November 9, 2026, or until the position is filled.

Examples of duties

MINIMUM REQUIREMENTS

1. Minimum of three years of experience in an office setting is required.
2. Two years of business courses is preferred.
3. Ability to effectively present information both orally and in writing.
4. Good office skills with a general knowledge of current office-related equipment.
5. Demonstrated experience with Microsoft Office Suite.
6. Equivalent combinations of education and experience may be considered.

Equal Opportunity Employer