Job Description

Sha Tin Junior School is seeking for a temporary administrative assistant (April to June 2026) who will be responsible for providing administrative/clerical support to the school.
Responsibilities

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  Provide administrative support for the relevant departments such as:
  
  • 
    Maintaining files or folders in good order
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    Ensuring a sufficient supply of forms, working documents, office supplies, and refreshments
  • 
    Processes paperwork for Support Staff and EA interviews and other related matters
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  Act as the petty cash custodian during the administrator's absence. Counting the school cash/ funds before securely locking them in the cash box
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  Update the timesheet system for EAs and lunchtime supervisors as requested
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  Answer or appropriately direct telephone enquiries
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  Operate the reception desk at the school, handling walk-in, telephone and email enquiries in the absence of the administrator
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  Sort and distribute incoming mail and deal with outgoing mail and/or courier packages
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  Support the Principal, HR and Finance Manager, Office Manager or teaching staff in the preparation of materials and school events. For example: Music and Speech Festival, Parent communications, labels, information packs, etc
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  Prepare reports and information as required by the Principal, teaching staff, HR and Finance Manager, Office Manager or (Senior) Administrator
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  Perform any other duties as and when assigned by the Principal, teaching staff, HR and Finance Manager, Office Manager or (Senior) Administrator

Requirement

• Form 5 or above or Office Administration course or equivalent
• 1-2 years of administrative support experience
• Proficiency in MS Word, Excel and Other Microsoft Applications
• Preferably fluent in oral and written English, Cantonese
• Applies competent office administration skills
• Excellent interpersonal skills.
• Excellent organisational skills

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.

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The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. www.esf.edu.hk