Title: Administrative Assistant - Applied Mathematics
State Role Title: Administrative Assistant III
Hiring Range: Based on qualifications & experience
Pay Band: UG
Agency: Virginia Military Institute
Location: Virginia Military Institute
Agency Website: www.vmi.edu
Recruitment Type: General Public - G
Job Duties
Virginia Military Institute is excited to announce that we are accepting applications for Administrative Assistant for Applied Mathematics. This position provides administrative support for the Applied Mathematics Department. The ideal candidates should be a team player with a background in an office setting.
Job Duties:
• Maintaining all department records
o Budget calculation, reconciliation, and maintenance.
o Keeping complete cadet records.
• Ensuring adequate supplies are available for contract and non-contract items.
o Sufficient office supplies for the department.
o Professional dealings with vendors and providing complete purchase information.
o Procurement of review copies of textbooks as needed.
• Serving as department receptionist with courteous phone and email correspondence.
• Recording and maintaining minutes for department meetings.
• Assisting with documents through the VMI systems
o Travel authorization and reimbursement
o Event planning
o Faculty committee work
o Course attendance forms
• Working with faculty candidates for employment and visiting speakers
o Completing travel and lodging documents for the candidate/speaker
o Providing timely reimbursement documents
• Attending training sessions as necessary
o Learning new software systems for purchasing, travel, etc.
• Support of the MERC purchases
• Flexibility in special assignments as needed for important departmental duties.
Minimum Qualifications
• High school diploma or equivalent work experience required.
• Strong communication skills and interpersonal abilities
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
Additional Considerations
• Associate degree in business administration, accounting, or related field preferred.
• Two years of administrative office experience, or combination of education and experience
• Familiar with Microsoft Office Suite
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Tamara Wade
Phone: 540-464-7322
Email: hroffice@vmi.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.
The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.
The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.
