Title: ADMINISTRATIVE ASSISTANT / ADMINISTRATIVE SERVICES
State Role Title: Office and AdmSupport Workers, All Other
Hiring Range: Negotiable, commensurate with experience.
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location: Eastern State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/esh/
Recruitment Type: General Public - G
Job Duties
This position provides high-level administrative and organizational support to the Chief Operations Officer and executive leaders at a 302-bed state psychiatric hospital. The position ensures the seamless management of the C)O’s schedule, communication, and responsibilities. By serving as a liaison between the COO and internal/external stakeholders, this role fosters effective communication and operational efficiency, enabling the COO to focus on strategic leadership initiatives. This position also plays a critical role in the development, review, and compliance of hospital policies, coordination of meetings, and logistical support for hospital-wide initiatives.
Minimum Qualifications
• Experience working as an Executive Assistant for a Department Head or higher-level position.
• Experience with utilization of Microsoft Office Suite (to include email).
• Experience with utilization of electronic calendars and maintaining appointments and schedules.
• Experience providing clerical duties (i.e. proofreading and editing with correct grammar, punctuation and spelling for business communications).
• Experience maintaining appropriate filing systems (i.e. electronic and paper).
• Experience with policy review, event coordination, and stakeholder engagement.
• Experience researching and analyzing data to prepare and/or summarize reports for executive staff.
Additional Considerations
• Experience with Joint Commission Standards.
• Experience with automated timekeeping systems (i.e. Kronos).
• Experience with Commonwealth HR and Procurement polices and procedures.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: EASTERN STATE HOSPITAL
Phone: 757-208-7717 / REFER TO PAGEUP FOR APPLICATION STATUS
Email: EMAIL APPLICATION MATERIAL NOT ACCEPTED
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.
The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.
The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.
