Job Description

Posting number: 193492

Department: Governor's School for Science & Mathematics

Job classification: Administrative Assistant

Posting type: Open

Categories: Administration, Administrative Assistant, Office and Administrative Support, School Administration

Summary

The South Carolina Governor’s School for Science and Mathematics (GSSM) seeks a General Maintenance Technician. This is a permanent, full-time (12-month position, with benefits provided through the State of South Carolina. Salary is competitive and commensurate with experience.

Are you an experienced professional looking for new opportunities to further your career? The SC Governor's School for Science and Math is seeking a hardworking and dependable candidate just like you to apply! This position will offer great benefits with the state, including 15 days of annual and sick leave per year or more depending on applicable state service.

***Internal Applicants Only***

The Administrative Assistant will provide assistance to the Campus Operations Manager, along with assisting the Facilities and Public Safety Offices at the Governor's School for Science and Mathematics. Works Primarily with the Campus Operations Manager to coordinate institutional shipping and receiving, assists in bus vehicle operations, and helps coordinate maintenance work orders and laundry operations.

Responsibilities of the Administrative Assistant:

• Receives and ships all packages and mail on behalf of the institution and its employees. Distributes all mail in a timely and accurate manner. Maintains institutional mailboxes and updates internal mailboxes to reflect changes in the employee roster. Ensures all packages are kept in a secure location and picked up within two weeks of receipt.
• Serves as liaison between institutional stakeholders and the Department of Facilities to manage the institutional work request system. Prioritizes work requests and works with the Campus Operations Specialist and the Director of Facilities to dispatch maintenance workers and/or coordinate with external vendors to fulfill work requests. Updates the system to reflect work order status and serves as the point of contact for facilities. Assists with coordinating the Facilities Department for event setup and breakdown.
• Assists and coordinates with the Campus Operations Manager and Vice President of Student Development and Operation to ensure all vehicles are appropriately insured, and all insurance claims are timely and accurately filed. Assists with planning interim travel for students and faculty under the direction and the Director of Public Safety.
• Assists the Campus Operations Manager and Residence Life with coordinating and streamlining the institution's laundry operations. Check laundry equipment each week to ensure all equipment is functioning appropriately. Serves as the institutional liaison with the laundry service provider.
• Works in coordination with the institution's Facilities, IT, and Procurement offices to log all assets valued at $5,000 or more or as requested. Maintains asset management system and utilizes the system to routinely schedule preventative maintenance, as required.
• Ensures custodial supplies are ample and maintained. Conducts weekly inventory supply checks and ensures all supplies are properly accounted for and securely maintained. Contacts contractors on behalf of facilities and public safety as needed. Provides as-needed front desk support, including answering the institutional telephone line and providing excellent customer service to callers, visitors, and students. Assist with phone lines. Performs other duties as assigned.

Examples of duties

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related experience. Experience working in an administrative office and responding to multiple needs at a time required.

Please note that some areas of the Agency may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.

Supplemental information

The SC Governor's School for Science and Mathematics is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

All applicants must submit a resume and cover letter. This position is not available for sponsorship.