Job Description

Posting number: 03179

Department: County Clerk

Job classification: Administrative Assistant

Posting type: Open

Categories: Administrative Assistant

Summary

The Administrative Assistant falls within the Administrative Division of the Office of the Lake County Clerk working directly with the County Clerk. The Administrative Assistant to the County Clerk will primarily handle scheduling, correspondence, and moderate to high level administrative and operational support for the County Clerk. The role requires discretion, strong organizational skills, ability to work independently, and the ability to pivot as required. The ideal candidate is proactive, detail oriented, and able to communicate effectively.

Examples of duties

• Manage and maintain the elected official’s calendar, including scheduling meetings, appointments, and public engagements
• Draft and coordinate correspondence as required by the County Clerk
• Track and manage incoming and outgoing communications ensuring timely follow up and responses
• Serve as one of the points of contacts for internal and external stakeholders on behalf of the County Clerk
• Maintain confidential and sensitive records
• Assist with special projects and election operations at the direction of the County Clerk

Qualifications

• Exceptional organizational and multi-tasking skills
• Knowledge of basic computing including moderate working knowledge of Microsoft Office applications
• Ability to follow direction and complete tasks with little to moderate level of supervision
• Ability to communicate well with colleagues and members of the public
• Ability to maintain confidentiality and exercise absolute discretion in all Clerk’s Office duties
• Ability to work some evenings and weekends during peak election season

Education and/or Other Requirements:

• High School Diploma or equivalent required
• Associate or Bachelor’s Degree, preferred but not required
• Combination of education and experience that provides the knowledge, skills and abilities to perform the duties as outlined above
• Valid Driver’s License, if operating a County Clerk fleet vehicle
• Bilingual preferred but not required

Supplemental information

Physical Requirements:

• Requires primary sedentary work in an office environment including standing or walking for brief periods of time
• May exert up to 30 lbs. of force for minimal to moderately periods of time – especially during election season
• During election season, may require long hours, and periods of standing or walking for moderate to high periods of time
• Some dexterity in operating election and office equipment

Lake County offers a competitive salary and benefit package. Visit our Prospective Employee page to get additional information on why you should work for Lake County!

Any offer of employment is contingent upon the successful completion of a background screening, drug and testing and may include a pre-employment medical exam. Only employees who have completed the probationary period are eligible for a transfer or promotion.

Lake County is committed to being a diverse and inclusive workplace and is proud to be an equal opportunity employer.