Job Description

Administrative Assistant

Location: Hobbs, New Mexico

Company: MECA Therapies, LLC

Join Our Team

MECA Therapies, LLC is seeking a dependable and organized Administrative Assistant to support the Regional Director and daily operations of the assigned region. As New Mexico’s largest pediatric rehabilitation provider, we are committed to ensuring children and families have access to high-quality services in the communities we serve.

If you are organized, customer-focused, and enjoy supporting a fast-paced team, we encourage you to apply.

Position Summary

The Administrative Assistant provides administrative and operational support to ensure the assigned office operates efficiently and professionally. This position serves as a key point of contact for employees, families, visitors, referral sources, and community partners while supporting office organization, records, supplies, equipment, meetings, and other regional administrative needs.

Qualifications

Required

• High school diploma, GED, associate degree, or equivalent administrative experience.
• Previous administrative or office management experience preferred.
• Strong organizational, recordkeeping, and time management skills.
• Effective verbal and written communication skills.
• Proficiency with Microsoft Office and computer/database systems.
• Ability to multitask, prioritize responsibilities, and work independently.
• Professional, friendly, and service-oriented demeanor.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Reliable, punctual, and able to work effectively as part of a team.

Essential Responsibilities

• Answer incoming calls, take messages, respond to inquiries, and direct calls to appropriate staff.
• Greet and assist families, visitors, referral sources, and employees.
• Maintain office sign-in/sign-out procedures and distribute incoming mail and fax communications.
• Maintain office, janitorial, clinical, and administrative supplies and request replenishment as needed.
• Maintain current intake packets, forms, evaluation materials, handbooks, and required program documents.
• Support office technology, including computers, copy machines, postage equipment, and other assigned equipment.
• Track laptops, IDA kits, hearing equipment, and other regional equipment and report repair or replacement needs.
• Complete administrative tasks related to new hires, including required acknowledgments, access codes, equipment, and onboarding documentation.
• Deactivate building access and assist with equipment collection when employees separate from MECA.
• Assist with payroll and billing audits for assigned or outlying regions.
• Prepare conference rooms, meeting materials, and attendance documentation for staff meetings and trainings.
• Maintain office safety procedures, including monthly fire extinguisher checks and daily opening and closing procedures.
• Organize and maintain exited FIT files and other records in accordance with company procedures.
• Maintain and update policies, procedures, forms, and required office materials as needed.
• Provide administrative support to the Regional Director and Assistant Regional Director.
• Perform other duties as assigned.

Administrative & Compliance Support

• Maintain accurate and organized administrative records.
• Handle confidential employee, family, and company information appropriately.
• Follow MECA policies and procedures and applicable local, state, and federal requirements.
• Support regional audits, documentation reviews, and quality assurance activities.
• Ensure required office forms, supplies, equipment, and materials are available and current.

Why Join MECA?

At MECA Therapies, we believe strong administrative support helps our clinical and program teams deliver stronger services to children and families. Join a mission-driven organization committed to improving access to quality pediatric services throughout New Mexico while working alongside a team dedicated to the communities we serve.

MECA Therapies, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees. Reasonable accommodations are available for qualified individuals with disabilities throughout the hiring process and employment.