Job Description

Posting number: 194357

Department: Department of Parks, Recreation & Tourism

Division: Edisto Beach State Park

Job classification: Administrative Assistant

Posting type: Open

Categories: Administration, Administrative Assistant

Summary

Rich in Native American history, Edisto Beach on Edisto Island is one of four oceanfront state parks in South Carolina.

Edisto Beach State Park features trails for hiking and biking that provide a wonderful tour of the park. The park’s environmental education center is a “green” building with exhibits that highlight the natural history of Edisto Island and the surrounding ACE Basin.

Job Purpose and Duties:

Performs secretarial, accounting, administrative and janitorial functions of a large state park; coordinate various office, retail and administrative activities as well as public relations activities for Edisto Beach State Park.

1) Assists with the administrative activities to include, but not limited to, receiving and documenting revenues, receiving and processing retail orders, preparing reports and making payments in accordance with standard operating procedures.

2) Provides a variety of office functions related to callers, correspondence, document file and retrieval system, etc. Receives and disseminates incoming correspondence and screens that which needs to be handled personally by supervisor and or proper personnel, forwards remainders to appropriate staff members. Prepares all outgoing correspondence for mailing. Provides administrative support to the Park Manager. Screens unscheduled visits and maintains knowledge of supervisor's and Park Manager's schedule when possible.

3) Provides general and specific park information and updates to park visitors via telephone, email, and in person. Handles reservations for park cabins and campsites etc. as directed by park management. Assists in monitoring for stay restrictions and communicating with operations staff.

4) Audits and processes payrolls. Performs monthly leave audits for all park employees. Assists in training staff in time entry and management.

5) Assists with managing retail operation including filling out work schedules for staffing, ordering and receiving retail items, processing items and entering vouchers into inventory system. Conduct Quarterly inventories per agency standards and submitting require reports.

6) Directs requisitioning storage and distribution of forms and supplies.

7) Practice and promote teamwork within the work unit/office, throughout the agency and with external agency stakeholders. Represents office as an active member on agency teams assigned throughout the year.

Examples of duties

High school diploma with 2 years of office management experience or an equivalent combination of education and experience.

Additional Requirements:

1) Knowledge of hiring process and requirements. Knowledge of Point of Sale and inventory systems. Knowledge of processing invoices and retail vouchers for payment.

2) Ability to operate a variety of office equipment and machines. Knowledge of current word processing, spreadsheets and data entry software. Ability to communicate both verbally and in writing. Ability to communicate with the general public in a tactful and courteous manner. Ability to multi-tasks in a fast-paced environment. Ability to work a rotating schedule, to include day shifts as well as weekends and holidays.

Supplemental information

Actual Job Location: Edisto Beach State Park

Full-time, 40 hours per week rotating schedule including weekends and holidays.

The South Carolina Department of Parks, Recreation & Tourism is an Equal Opportunity, Affirmative Action employer.