Job Description

Administrative Assistant

OVERVIEW

We are recruiting on behalf of our client for an Administrative Assistant. This is an in-person role based in Johannesburg, requiring consistent availability during South African business hours. The successful candidate will provide reliable day-to-day administrative support across scheduling, communications, and document management. This is a detail-oriented role suited to someone who takes ownership of their responsibilities and works well with minimal supervision.

KEY RESPONSIBILITIES

Manage and maintain calendars, schedule meetings, and coordinate appointments across multiple time zones

Monitor and respond to emails, handle incoming calls, and manage general correspondence on behalf of the team

Prepare, format, and proofread documents, reports, and meeting materials to a professional standard

Organize and maintain filing systems, both digital and physical, ensuring records are accurate and accessible

Support day-to-day administrative operations and assist team members with ad hoc tasks as needed

Liaise with internal and external stakeholders in a professional and timely manner

Track deadlines, follow up on outstanding items, and help ensure the team stays organized and on schedule

REQUIREMENTS

Matric (Grade 12) as a minimum; a National Diploma or relevant NQF Level 5 qualification in

Office Administration or Business Management is advantageous

Minimum 1–2 years of experience in an administrative or office support role

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace

Strong written and spoken English communication skills

Ability to work consistently during South African business hours

PREFERRED EXPERIENCE

Experience supporting a remote or internationally based team

Familiarity with scheduling and collaboration tools such as Zoom, Microsoft Teams, or Google Meet

Exposure to calendar management across multiple time zones

Experience handling confidential information with discretion

KEY COMPETENCIES

Strong communication skills

High attention to detail

Strong organizational skills

Ability to work independently

Professionalism and reliability