Location: Twin Oaks, PA
Job Type: Full-Time | On-Site
Experience: Minimum 1 year of administrative experience required
Road & Rail Services is seeking an experienced and dependable Administrative Assistant to support our operation in Twin Oaks, Pennsylvania.
This position plays an important role in keeping the site's administrative processes organized and running efficiently. You'll work closely with site management and employees to maintain records, process paperwork, assist with payroll-related functions, coordinate schedules and meetings, and ensure required information is completed accurately and on time.
We're looking for someone who is organized, comfortable working with numbers and spreadsheets, and able to manage multiple priorities without losing attention to detail.
Previous administrative experience and proficiency with Microsoft Excel are required.
As an Administrative Assistant, your responsibilities will include:
Provide day-to-day administrative and clerical support to site management
Prepare, organize, process, and maintain company and customer paperwork
Perform accurate data entry and data processing
Create and maintain Excel spreadsheets and administrative tracking documents
Assist with payroll-related records and documentation
Maintain financial and basic accounting records as assigned
Type correspondence, reports, forms, and other business documents
Organize electronic and physical files
Coordinate meetings, appointments, schedules, and conferences
Assist with ordering and maintaining office supplies
Support direct mailings and other administrative projects
Track paperwork and follow up on outstanding documentation
Help ensure corporate paperwork is completed accurately and within established deadlines
Communicate professionally with employees, management, customers, and corporate departments
Maintain confidentiality when working with employee and company information
Drive vehicles when required and follow all company and customer operating procedures
Follow all company, customer, and industry safety requirements
Assist with additional administrative or operational projects as assigned by site management
Qualified candidates must have:
Proficiency with Microsoft Excel and spreadsheets
Ability to type at least 30 words per minute with minimal errors
Basic accounting skills
Data-processing experience
Strong attention to detail and accuracy
Ability to organize and prioritize multiple assignments
Dependable attendance and punctuality
Professional written and verbal communication skills
Ability to work independently while supporting a team environment
A valid state-issued driver's license must be maintained when operating company equipment or vehicles.
Safety is an important part of every position at Road & Rail Services. Employees are expected to comply with all company, customer, and site safety policies and operating procedures and promptly report unsafe conditions or potential safety concerns to appropriate supervisory personnel.
The Administrative Assistant must also meet and maintain applicable requirements contained in the company's Conditions of Employment policy.
Road & Rail Services offers eligible full-time employees a comprehensive benefits package that includes:
Medical, vision, and dental insurance
401(k) retirement plan with company match
Paid holidays
Paid vacation
Annual steel-toe boot allowance
Company-provided Personal Protective Equipment (PPE)
Training and development opportunities
Career advancement opportunities
Promote-from-within culture
Veteran-friendly workplace
Employment is conditional based on completion of applicable post-offer requirements, including a medical examination that includes a drug screen and an evaluation to verify the candidate can safely perform the essential functions of the position.
Road & Rail Services also requires applicable post-offer motor vehicle record checks, background checks, employment verification, and military verification when applicable.
Established in 1987, Road & Rail Services has grown into a leading provider of rail-related services throughout North America. Our associates provide plant and terminal operating expertise as well as field maintenance services supporting railroads, rail shippers, and owners of rail-related equipment and facilities.
If you have administrative experience, strong Excel skills, and a talent for keeping information organized and accurate, apply today to join Road & Rail Services as an Administrative Assistant in Twin Oaks, PA.
Road & Rail Services is an Equal Opportunity Employer.
Road & Rail Services is a recognized industry leader and a top-tier provider of rail related services to railroads, to rail shippers, and to railcar owners. With a reputation for excellence, the Company provides service solutions with competencies in train operations (railcar switching and shortline operations), in maintenance operations (rolling stock, infrastructure, and track assets), and product handling. Road & Rail Services has operations in 18 states and has a significant impact on the North American rail network, as recognized by numerous industry awards. The Company enhances operating velocity and asset condition within the automotive, aggregate, coal / utility, intermodal, paper, and steel / metals industries.
