Job Description

Job Title - Administrative Assistant

FT / PT Status – Full-time

Benefits Eligibility – Yes

Salary – $18.73 - $32.20

Remote Work / In-Office – Hybrid

Recruiter – Christa Rowland | crowlan@utah.gov | 801-538-4826

Application Deadline – 10-6-26

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Job Description

The Special Administrative Assistant to the Director will provide support to the Utah Office of Energy Development’s Director/Energy Advisor to the Governor, ensuring the effective management of the Director's time, communications, operations and priority initiatives. This role will directly support the Director and serve as a central point of coordination across the office. The Special Adminstrative Assistant helps ensure that information, decisions, and priority initiatives are coordinated across the Director, deputy directors, and staff, advancing OED's work and the Governor's energy priorities.

*This is a Full-Time position with a hybrid work schedule: 3 days a week in office and 2 days virtual.

Key Responsibilities

Executive & Administrative Support:

• Manage the Director's calendar,prioritizing time-sensitive meetings, tasks, and events.
• Manage the Director's email, flagging urgent items, drafting responses, and ensuring timely follow-up.
• Coordinate and plan logistics for meetings, briefings, and travel.
• Support communication and alignment between the Director and staff to support execution.
• Communicate with Deputy Directors to ensure alignment of priorities, events, etc.

Event and Meeting Preparation:

• Prepare briefing materials in advance of meetings.
• Collaborate with the Comms team to prepare talking points and speeches for public-facing events and interviews.
• Join the Director in meetings, calls, and at events, to take detailed notes and track items for follow-up.
• Coordinate and follow up with key individuals on the Director’s behalf via email and calendar.
• Coordinate Director’s attendance at conferences and events.
• Maintain a running log of open items and proactively follow-up with respective staff and/or stakeholders.

Qualifications

Minimum

• Two to three years of experience working in an office environment, project management, program development, or a related topic.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Strong attention to detail, efficient and accurate communication, research, and other administrative skills to effectively execute day-to-day operations.
• Proven track record of success in a fast-paced and collaborative environment.
• A self-starter with acute attention to detail, and superior critical thinking and problem-solving skills.
• Time management and organizational expertise, with the ability to prioritize a diverse workload.
• Strong communication and interpersonal skills.

Preferred

• Bachelor's degree from an accredited university.

About the Role

Location – 288 N 1460 W, Salt Lake City

Background Check Required – No

Drug Test Required – No

Schedule Code – B

Why You Should Join Our Team

This is more than a career; it’s a chance to have a lasting impact. As part of the OED team, you’ll help shape the future of energy in the state and the region. Utah has long been a leader in the energy sector, and our work ensures that the state continues to be a leader, an innovator, and a national example of how to do energy right.

You’ll join a fast-paced, dynamic office and a chance to work on a variety of projects. We offer a competitive salary, an excellent benefits package, performance bonuses, and the chance to grow and advance your skills and career. Visit us here.

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

For more information about working for the Department of Natural Resources please click here.

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.