Job Description

Posting number: 9840068

Department: University of South Carolina

Job classification: Administrative Assistant

Posting type: Open

Categories: Administrative Assistant

Summary

Administrative Assistant Department: DAF Purchasing and Central Supply Advertised Salary Range: Part/Full Time: Full Time About UofSC From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Inclusive Excellence Statement Advertised Job Summary This position serves as the primary administrative support and reception contact for the University of South Carolina Purchasing Department, providing customer service to faculty, staff, students, suppliers, and visitors. The Administrative Assistant coordinates departmental calendars, schedules meetings and training sessions, manages conference room reservations, and supports procurement card administration by processing applications, verifying employment status, and responding to inquiries. As the department's bid clerk, the position receives, logs, safeguards, and coordinates the opening of sealed bids and solicitations while ensuring confidentiality and compliance with procurement procedures. The role also serves as a sourcing support resource by expediting requisitions, directing purchase requests to appropriate buyers, and identifying procurement card opportunities. Additionally, the position manages incoming communications, distributes departmental mail, and troubleshoots inquiries to ensure efficient departmental operations and customer service.

Examples of duties

Knowledge/Skills/Abilities - Ability to greet visitors with a professional demeanor at all times. Excellent verbal and written customer service skills. - Knowledge of Microsoft Office and/or other database and word-processing software. Above average typing skills. - Knowledge of office procedures, practices and equipment. Good organizational skills and attention to detail. Professionalism in an office environment.

Qualifications

Preferred Qualifications - Knowledge of procurement policies and procedures, PeopleSoft familiarity, Blackboard scheduling, P-Card familiarity.

Supplemental information

Job Close Date 11/02/2026 Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by November 2, 2026. The University of South Carolina offers a valuable benefits package including but not limited to: - Health and Life Insurance - Retirement Programs - Paid Tuition - Dependent Scholarships - Annual Leave - Sick Leave - 13 Paid Holidays (including an extended December holiday) - Paid Parental Leave - Professional Development Opportunities Clickhttps://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsc.edu%2Fabout%2Foffices_and_divisions%2Fhuman_resources%2Fcareers%2Findex.php&data=05%7C01%7CKURTRS%40email.sc.edu%7Ceca45df616784275e15908dab2a706ac%7C4b2a4b19d135420e8bb2b1cd238998cc%7C0%7C0%7C638018727680845870%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=j6sQGvabHDZHDmRBFwMrq8P8QCuDmChuJ%2FH5%2F8hDRUw%3D&reserved=0 to learn more about why you should work at USC. To apply, please visit: https://apptrkr.com/9840068 EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions. je-2f3307e8d1664203843e6dc8d8053ea1