Job Description

Posting number: 225280.AA5.08.25.26.LB

Department: DCFS-Department of Children and Family Services

Job classification: ADMINISTRATIVE ASSISTANT 5

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Office and Administrative Support

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

This vacancy is located in East Baton Rouge Parish- DCFS Child Welfare Office in Baton Rouge, LA.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

Join Our Team at DCFS: Administrative Assistant 5

This is a highly advanced clerical position in which the incumbent serves as the executive administrative and operational support assistant to the Deputy Assistant Secretary over statewide Care Connections operations within the Child Welfare Division. This position will perform advanced and highly responsible administrative duties requiring a high degree of independent judgment , initiative, discretion, and confidentiality in support of executive-level operations and statewide program coordination.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Selected Core Competencies:
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Selected Preferred Competencies:
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!

Examples of duties

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here

Supplemental information

• Maintains executive calendars, schedules meetings, coordinates appointments, organizes travel arrangements, and manages scheduling priorities associated with statewide operational activities and initiatives.
• Provide administrative coordination support related to statewide Care Connections operations, including licensing, foster home certification, recruitment, family finding, matching, permanency initiatives, facility coordination, child placing agencies, and ICPC activities.
• Reviews correspondence, emails, reports, and telephone communications involving sensitive, confidential, or high- priority matters and determines appropriate routing, response, or follow-up actions.
• Coordinates and assists with special projects, statewide initiatives, operational planning activities and executive assignments related to Care Connections reform and program operations.
• Coordinates administrative operational activities including purchasing request, office supplies, travel documentation, records management, equipment coordination and administrative resource needs.

Position-Specific Details:

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Baton Rouge, La- State Office

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

* Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:
For further information about this vacancy contact:
Eulanda Batiste
eulanda.batiste.dcfs@la.gov