Posting number: OSUP 080726 ERG
Department: Division of Administration
Division: Office of State Uniform Payroll
Job classification: ADMINISTRATIVE ASSISTANT 5
Posting type: Open
Categories: Administrative Assistant, Clerical & Data Entry, Office and Administrative Support
The Division of Administration/Office of State Uniform Payroll has a vacancy. This job title has an assigned pay grade of AS-613.
The Office of State Uniform Payroll (OSUP) serves as the centralized, statewide payroll accounting team for Executive Branch agencies on the LaGov HCM system. We support over 100 agency HR offices and more than 37,000 employees through three core program units:
• Benefits and Financial Administration
• Wage and Tax Administration
• Garnishment Administration
Our mission is to administer and facilitate payroll services in a timely, accurate, and professional manner, and to give quality service to agencies and vendors on the LaGov HCM system in accordance with executive policy and federal and state mandates.
We are seeking a highly organized, professional, and self-motivated individual to serve as the Executive Assistant to the Director and provide administrative support across our three program units.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating EffectivelyThe ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating AccountabilityThe ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Making Accurate JudgmentsThe ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities, including the following:
The official job specifications for this role, as defined by the State Civil Service, can be found here
Job Duties:
• Provide confidential administrative support to the Director, handling and resolving minor administrative matters independently.
• Answer and route calls on the main office line; open, copy, and distribute incoming mail.
• Maintain supply and property inventories; process purchase orders and invoices for payment.
• Edit and distribute official OSUP memoranda; maintain and update the OSUP website.
• Act as backup timekeeper; review and audit biweekly time entry for accuracy.
• Serve in a variety of liaison and coordination roles, including:
Position-Specific Details:
Appointment Type New hire or by promotion of a current permanent status classified employee.
Position: Executive Assistant to the Director
Louisiana is a "State as a Model Employer" for People with Disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers.
Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.
* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Please make every effort to attach a copy of your transcript to your application (PDF format preferred). The selected candidate will be required to submit original documentation upon hire.
For further information about this posting, please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
Email:Erica.Gay@la.gov
Our mission is to foster accountability and transparency in Louisiana government by providing the Legislature and others with audit services, fiscal advice, and other useful information.
The Legislative Auditor is one of the largest public accounting practices in the State of Louisiana and certainly one of the largest employers of certified public accountants. However, in addition to accountants, the Legislative Auditor also employs public administrators, attorneys, actuaries, computer analysts, Information Technology auditors, and many other individuals who offer the public a broad spectrum of skills.
