Pernod Ricard

Administrative Assistant

Pernod Ricard  •  Luanda, AO (Onsite)  •  3 hours ago
Apply
Save Job
Mark Applied Mark Interviewed Mark Offered
Hide Job Report Job
AI can make mistakes so check important info. Chat history is never stored.

Job Description

Job Purpose

TheAdministrativeAssistantis responsible forprovidingprofessional, confidential,efficientand effectiveadministrative and facilities support to thePRAngolaoffice

Key Duties and Responsibilities

1. Providing administrative support tothe Country Managerand other staff members

  • Ensuring that filing systems are structured and up to date and as per PRAngolastandards
  • Collating credit card summaries andfacilitatingnew employees credit card application process.
  • Facilitating the distribution of documents and emails to the relevant parties
  • Handle correspondence on functional matters to and from theCountry ManagerManagers as delegated
  • Maintaining a calendar of key dates for events taking place and the boardroom calendar
  • Ensuring that routine administrative duties are properly and timeously completed
  • Ensuring the maintenance of all office supplies,equipmentand furniture
  • Organizing regular testing of electrical equipment
  • Ensuring the officeis clean and tidy at all times
  • Organizing for conferences, meetings, lunch/dinner by booking venue/boardroom/restaurant
  • Ensuring all relevant information (e.g. agendas, presentation, support material) are ready before conference/meeting
  • Organizing all local and international travel and accommodation arrangements for all staff members and external parties visitingAngola
  • Create and update contact list for Key contacts (Brand Companies, Banks, Authorities, and Region Directors)
  • Responsible for all PO (Purchase Order) administration for the PR Angola office

2. Personal Assistant to Country Manager

  • Assistingthe Country Managerwith report writing, implementing systems and procedures
  • Managing theCountry Manager’sdiary by scheduling meetings and informing him of upcoming meetings
  • Taking minutes for theCountry Manager’smeetings where relevant
  • Preparing presentations on behalf of theCountry Manager(where relevant)
  • Ensure that the contact list for theCountry Managerismaintainedand up to date
  • Ensuring theCountry Manager’shome bills and repairs and maintenance are done on time
  • Ensuring that theCountry Manager’sexpense reports are preparedin a timely manner

3. Stakeholder Engagement& Compliance- Foster strong relationships with internal and external stakeholders

  • Enquiries from Managers and other employee replied courteously with no delay
  • Enquiries from external person handled professionally and responses(Oralwritten)arranged
  • Maintain productive relationship with external stakeholders
  • Assistthe various stakeholders in ensuring all compliancerelated topicsis adheredtoaccordingly as perCountry/Group protocols

4. Adhoc Tasks

  • Support and implementation of S&R objectives
  • Support and implementation of H&S objectives
  • Assist HR with onboarding of new employees and ensure toolsare available beforenew join starts
  • Assist HR in organising employee engagement sessions/events

Key Competencies and Experience

  • Bachelor’s degree in business administration or related field
  • Three (3) years working experience in a similar role
  • Knowledge and experience in using Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Planning and organizing skills
  • Time management skills
  • Ability tomaintainconfidentiality
  • Interpersonal skills
  • Verbal and written communication skills
  • Ability to pay attention to detail
  • Ability tomaintainconfidentiality
  • Ability to take initiative and be pro-active
  • Ability to be flexible and adaptable
  • Language Proficiency: English and Portugues

Job Posting End Date:

Target Hire Date

2026-10-01

Target End Date

Pernod Ricard

About Pernod Ricard

Pernod Ricard is a convivial, responsible and successful global wine and spirits group and the #1 premium spirits organisation in the world. The Group represents 240 premium brands available in more than 160 countries. We are 18,500 exceptionally talented people worldwide with our own salesforce in 73 countries.

Our portfolio is one of the most comprehensive in the market with every major category of wine and spirits, providing Pernod Ricard with a unique competitive advantage. To keep growing our business, transforming our industry and making a positive impact on the world, we believe in the power of human connection. Creating ‘convivialité’ is our business and our raison d’être.

As ‘créateurs de convivialité’, our purpose is to turn every social interaction into a genuine, friendly and responsible experience of sharing. We believe there can be no convivialité with excess and strive to be sustainable and responsible at every step, from grain to glass.

You must be of legal drinking age to follow and only share with others of age. Enjoy our brands responsibly.

UGC policy: https://bit.ly/41XEYbx

Industry
Food & Beverage
Company Size
10,000+ employees
Headquarters
Paris, FR
Year Founded
Unknown
Website
pernod-ricard.com
Social Media