About Pacific Office Automation
Pacific Office Automation (POA) is the largest independently owned document imaging and technology dealer in the nation. Founded in 1976, POA has grown to over 30 branches across eleven western states, including Oregon, Washington, California, Arizona, New Mexico, Nevada, Utah, Idaho, Colorado, and Texas.
With more than 40 years of success in office technology sales and service, POA partners with industry-leading manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more. We are a growth-focused organization committed to long-term employment, professional development, and creating a collaborative environment where every employee’s voice is valued.
Our fast-paced sales office in Beaverton, OR is seeking a Full-Time Administrative Assistant to support daily office and sales operations. This role is ideal for someone who thrives in a high-volume environment, enjoys balancing multiple priorities, and takes pride in accuracy and organization.
The Administrative Assistant plays a critical role in supporting sales representatives and management while delivering excellent internal customer service. This position requires flexibility to work overtime during closing week (the last week of each month) to support business-critical deadlines.
Key Responsibilities
Perform highly detailed data entry across multiple internal databases
Provide frequent internal customer service support to sales representatives and management
Maintain and update Excel spreadsheets for cost analysis and reporting
Assist sales representatives and sales management with administrative and operational tasks
File, copy, scan, and organize documents
Schedule equipment and software deliveries, moves, and pickups
Escalate service-related issues on behalf of customers
Audit, create, and process invoices accurately and timely
Support month-end closing activities, including required overtime during closing week
Qualifications
Minimum 2 years of office experience, preferably in an administrative or customer service role
Proficiency in Microsoft Excel, including copy/paste, find, filter, custom sorting, and working across multiple sheets
Proficiency in Microsoft Word
Typing speed of 50–60 words per minute
Strong ability to follow directions, take detailed notes, and manage deadlines
Ability to work independently while also collaborating as part of a team
Strong organizational skills and attention to detail
Preferred (Not Required) Skills
Advanced Microsoft Excel skills, including pivot tables, conditional formatting, and indexing values
Schedule & Overtime Expectations
Standard schedule of 8:30 AM–5:30 PM or 9:00 AM–6:00 PM
Required overtime during closing week (last week of each month) to support business operations
What We Offer
Clear advancement and growth opportunities, including leadership paths
Supportive, team-oriented work environment
Medical, Dental, Vision, and Life Insurance
401(k) with company match
PTO, Vacation, and Sick Leave
Flexible Spending Account (FSA)
Paid training
#LI-Onsite
#INDSP
Our Mission
Pacific Office Automation is dedicated to the belief that a team of individuals who constantly challenge each other will develop the skills and manpower necessary to solve any problem, whether it’s for the customer, the company, or the community.
Pacific Office Automation started in 1976 in Portland, Oregon, selling copy machines. Over forty years later, we are a recognized leader in office management solutions, offering state-of-the-art technology and award-winning customer service that has helped us grow to 35 offices throughout Oregon, Washington, California, Arizona, New Mexico, Utah, Colorado, Idaho, Nevada, and Texas.
Our Motto: Problem Solved
At Pacific Office Automation, our motto is: “Problem Solved.” That means providing custom office solutions that are fast, efficient and secure. The result: a connected and highly productive office that functions at top efficiency, whether it’s a one-person shop that wants document management advice or a Fortune 500 company concerned with network security.
Although we're now the largest private dealership in the nation, we believe in maintaining an intensely local focus. We do this by building partnerships with our customers, investing in our employees, and giving back to our communities.
