Job Description

Pennoni is hiring for an experienced professional to join our team as an Administrative Assistant and support our Engineering operations on a full-time, direct basis at our office in New York, NY office.

Primary Responsibilities:

• Assists project teams with general administrative tasks on multiple projects.
• Assists with creating, editing and proofreading documentation including specifications, letters, forms and spreadsheets.
• Works as part of a team with office administrative assistants on various tasks.
• Interacts with clients and consultants.
• Executes clerical, document control and project archiving strategies in keeping with project goals and records management protocols.
• Develops thorough understanding of project teams, their organization and individual roles for each assignment and supports those relationships to achieve project goals.

Basic Requirements:

• Completion of a bachelor’s degree.
• Working knowledge of Adobe Acrobat, Microsoft Word and Excel.
• Excellent organizational skills, especially with a proven ability to work in an energetic and challenging work environment on a variety of projects; this person will be expected to demonstrate a self-motivated demeanor while effectively multi-tasking and prioritizing multiple assignments.
• Strong problem-solving and analytical skills.
• Proactive, highly accountable and take ownership of tasks.
• An excellent communicator both verbally and electronically.
• A collaborative mindset; the ability to work in a team, and the ability to assume initiative while demonstrating strong character, dependability, a polished demeanor, and a positive attitude.

Preferred Qualifications:

• Experience with Deltek Vantagepoint.
• Working knowledge of Bluebeam.
• Experience in the Architecture, Engineering or Construction industry strongly preferred

TARGET SALARY RANGE: $50K - $63k (per year)

Why Pennoni?

At Pennoni, we're not just another multi-disciplinary engineering firm; we're a vibrant team of innovators shaping the future! Founded more than five decades ago, Pennoni is an ENR Top 500 consulting engineering firm where individuality sparks innovation and growth. We’re all about helping you build your career while fostering a great workplace culture – here, you'll work with supportive, talented teammates and find pride in your contributions. Join us to be part of a team that values your unique skills and drives excellence in every project!

Equal Opportunity Employer / Veterans / Disabled