Open to Internal and External Candidates
Position Title : Administrative Assistant
Duty Station : Bangkok, Thailand
Classification : General Service (G-4, THB 60,500.25 per month)
Type of Appointment : One Year Fixed-Term Contract
(Initial 12 months with possibility of extension)
Estimated Start Date : As soon as possible
Closing Date : 24 August 2026 (11:59 PM, Bangkok Time)
(Open for Thai Nationals Only)
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
ORGANIZATIONAL CONTEXT AND SCOPE:
Under the direct supervision of the IOM Regional Support Office — The Bali Process Resources Management Officer, and the overall supervision of the Chief of Mission in Bangkok, the successful candidate will support the implementation of the project "Administration of the Regional Support Office (RSO) of the Bali Process".
Provide support to the program teams in implementation of project activities.
Support the RSO Co-Managers with administrative functions as requested on a daily basis.
Provide procurement, logistic and administrative support to the project in close coordination with RSO Back Office team, IOM Thailand's Resources Management Units (Finance, Supply Chain, Human Resources and Information Technology Units, ensuring full compliance with the policies, rules and procedures of IOM.
Assist in organizing trainings and seminars as required, including providing on-the-ground support if requested.
Provide informal translations of documents and, if necessary, oral interpretation.
Assist with the requisition of office supplies and equipment.
Assist with/guide on logistics and administrative formalities related to travel arrangements for the RSO team.
Draft or prepare project related correspondence with respect to procurement, logistics and administration.
Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of all RSO Back Office files and records.
Take pertinent logistical arrangements for the prompt and effective implementation of the project activities.
Coordinate and arrange external and internal meetings.
Arrange travel itineraries and process the travel requests and assist with obtaining security clearances.
Perform any other duties as may be assigned.
High school degree with at least four years of relevant professional experience.
Bachelor’s degree in administration, international relations, or any related fields from an accredited institution with at least two years of relevant professional experience.
Strong organizational and time management skills;
Ability to work in a multi-cultural environment and respect diversity;
Sound knowledge of programme implementation and familiarity with financial and business administration;
Team work oriented but with a capacity to work independently;
Excellent writing and communication skills;
Computer literate.
Fluency in Thai and English (oral and written) is required.
Knowing Bahasa Indonesia, or/and any of other languages spoken in countries of the Bali Process Member States is an advantage.
How to apply:
Interested candidates are invited to submit their applications via IOM e-Recruitment system within the above said deadline referring to this advertisement. Please attach the following documents in your application.
a cover letter, indicating the dates of availability;
a curriculum vitae;
a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls
Notes
Please refer to this link for guidance on IOM Job Category.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.
No late applications will be accepted. Only shortlisted candidates will be contacted.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
Established in 1951, the International Organization for Migration is the leading intergovernmental organization in the field of migration and is committed to the principle that humane and orderly migration benefits migrants and society.
IOM works with its partners in the international community to assist in meeting the growing operational challenges of migration, advance understanding of migration issues, encourage social and economic development through migration and uphold the well-being and human rights of migrants.
More people are on the move today than at any other time in recorded history: 1 billion people – comprising a seventh of humanity. A variety of elements – not least the information and communications revolutions – contribute to the movement of people on such a large scale. The forces driving migration as a priority issue are: climate change, natural and manmade catastrophes, conflict, the demographic trends of an ageing industrialized population, an exponentially expanding jobless youth population in the developing world and widening North–South social and economic disparities.
