Job Description

Date: August 10, 2026
From: Office of Superintendent
Subject: Vacancy
Position: Administrative Assistant-Administration Building

Pennsauken Public Schools is an urban/suburban Pre-K to 12th grade school district of approximately 5,000 students located in Camden County, New Jersey

Primary Responsibilities

• Receives and routes incoming calls and correspondence
• Screens calls and inquiries that involve sensitive topics.
• Personally handles calls involving confidential or sensitive topics.
• Accommodates the caller's concerns without referring callers unnecessarily to the

administrator.

• Performs usual office routines, plus assembles confidential material according to instructions, prepares summaries of confidential documents, and maintains confidential files.
• Types correspondence, notices and reports, and verifies the accuracy of the work done. Maintains confidentiality of sensitive correspondence.
• Maintains confidentiality of records and information.
• Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
• Arranges meetings, prepares agendas, takes clear notes and handles follow-up activities as necessary. Makes sure the administrator has any necessary back-up materials needed.
• Prepares minutes when assigned.
• Schedules appointments including meetings and job interviews in a manner that protects confidentiality of visitors and applicants.
• Maintains confidentiality as required and appropriate. Maintains highly confidential records and files, ensuring that the material is properly marked, secured and accessible for immediate use by administrators.
• Coordinates travel arrangements as assigned.
• Assists the superintendent in compiling data and preparing reports required by law, administrative code and board policy.
• Maintains the confidentiality of source data and confidential records that are summarized and assembled into the final report.
• Performs specialized and confidential assignments as required, including other tasks related to the efficient operation of the office as assigned.

Qualifications:

• High school graduate
• Must possess excellent typing, computer, filing, record keeping and communication skills
• Must be organized, flexible and efficient, able to multi-task
• Knowledge of automated office equipment and efficient office procedures
• Good telephone skills and ability to communicate effectively
• Must pass the NJ Criminal Background History Review
• New Jersey residency requirement for public employees in effect
• Must possess good problem resolution skills
• Bilingual preferred

Terms:

• 12-month position with Benefits
• $45,000 to $55,000 yearly, terms, and conditions of employment per contract

Applications are accepted on-line only. To apply, go to www.pennsauken.net and choose employment.

Please submit your resume, cover letter, references and applicable certifications.

Incomplete applications will not be considered.

Deadline for Applications: Until Filled

E.O.E. m/f/d/v