Job Description

Location: Kansas City, KS
Job Type: Full-Time | On-Site
Department: Administration
Company: Road & Rail Services

Keep the Details Moving

Road & Rail Services is hiring an organized and dependable Administrative Assistant to support our Kansas City, KS operation. This is an on-site administrative position responsible for helping keep the location organized, accurate, and running smoothly.

The Administrative Assistant will work closely with site management and corporate teams to manage paperwork, records, billing support, payroll documentation, scheduling, and other day-to-day administrative needs.

What You'll Do

You will provide administrative support to site management while ensuring company and customer paperwork is completed accurately and on time.

Daily responsibilities may include data entry, filing, scheduling, preparing documents, maintaining spreadsheets and records, ordering supplies, coordinating meetings, and assisting with special projects.

Billing will also be an important part of this position. You may assist with reviewing supporting documentation, tracking billable work, preparing billing information, maintaining accurate records, and making sure required paperwork is available for timely and accurate customer invoicing.

You may also assist with payroll and employee timekeeping documentation, communicate with corporate departments, and help resolve discrepancies in administrative or billing records.

What We're Looking For

We are looking for someone who is organized, detail-oriented, dependable, and comfortable managing multiple priorities.

Qualified candidates should have:

• At least 1 year of administrative or office experience
• Proficiency with Microsoft Excel and Microsoft Office
• Experience with data entry and recordkeeping
• Basic accounting or billing knowledge
• Strong communication and organizational skills

Previous experience with invoicing, billing, accounts receivable, payroll support, or similar financial administrative responsibilities is a plus.

Why Road & Rail Services?

Road & Rail Services has been providing rail-related operations, maintenance, and logistics services throughout North America since 1987. We offer a stable work environment, strong benefits, and opportunities to learn and grow with an established company.

Benefits include medical, dental and vision insurance, a 401(k) retirement plan, paid holidays and vacation, company training, and opportunities for advancement.

If you are someone who enjoys keeping things organized, catching the small details, and making sure the administrative and billing side of an operation stays on track, apply today to join Road & Rail Services in Kansas City, KS.