Job Description
The Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. This position is directly supervised by the Regional General Manager or, in a corporate setting, the Executive Assistant.
Job Responsibilities
- Computer Use: Utilize computers for database management, word processing, and other applications
- Telephone Handling: Answer calls, provide information, take messages, or redirect calls
- Database Management: Create, maintain, and enter information into databases
- Filing Systems: Organize and manage paper and electronic filing systems, update documents, and maintain records
- Office Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems
- Visitor and Call Handling: Greet visitors and handle their inquiries or direct them as needed
- Scheduling: Maintain scheduling and event calendars, and confirm appointments
- Documentation: Complete forms according to company procedures, and make copies of correspondence or other materials
- Additional Duties: Perform other related tasks as assigned
Qualifications
- Computer Skills: Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint)
- Experience: Prior experience in a fast-paced environment
- Education: High School Diploma or GED
- Experience: At least 1 year in an administrative support role within a professional setting
- Communication Skills: Strong verbal and written communication skills
- Administrative Knowledge: Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design
- Effective Communication: Ability to communicate effectively based on the audience’s needs
- Organizational Skills: Strong organizational and time management abilities
