Job Description

Administrative Assistant

Pay: $23.00/hour

The Seven Hills Foundation is seeking a detail-oriented Administrative Assistant to provide comprehensive administrative support. This role includes data entry, secretarial, and reception responsibilities, ensuring smooth office operations and effective communication across the team.

Why Join Us:

• Opportunity to support a mission-driven team making a meaningful impact in the community.

• Professional, collaborative, and supportive work environment.

• Training and development opportunities to grow your skills and career.

Apply today to contribute to a dynamic, mission-focused organization where your administrative expertise directly supports the individuals and families served by the Seven Hills Foundation.

Responsibilities

What You’ll Do:

• Complete and ensure that all data is entered into appropriate computer software systems in a timely manner.
• Schedule and maintain conference room calendars
• Assist other departments as requested and approved by the office manager

• Complete general data entry and maintain organized file systems.

• Order and monitor office supplies.

• Respond to client information requests appropriately.

• Direct calls, take messages, greet visitors, and provide receptionist support.

• Assist with secretarial duties and mail distribution.

• Monitor safety and maintenance needs of the office and report concerns.

• Oversee the use and operation of office equipment.

• Support staff as needed.

Qualifications

What We’re Looking For:

• High school diploma and 2 years of related administrative experience or equivalent combination.

• Advanced computer skills and typing proficiency.

• Strong organizational skills, adaptability, and ability to work independently.

• Ability to exercise tact, respect, and good judgment in interactions with staff, clients, and visitors.

• Commitment to maintaining confidentiality and safeguarding sensitive information.

• Physical ability to perform essential functions, including sitting for long periods, lifting up to 50 pounds with assistance, and occasional office mobility tasks.