Job Description

Abacus Staffing, a leading provider of comprehensive employment/placement solutions, is seeking market talent. We offer meaningful and long-term employment opportunities, a competitive pay structure and outstanding customer service to a workforce of more than 20,000, nationally.

Title: Administrative Assistant

Company: City of Suffolk
Location: Suffolk, VA
Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m.
Pay Rate: $20.00 per hour

The City of Suffolk is seeking a dependable and detail-oriented Administrative Assistant to provide administrative and clerical support in a professional office environment. The ideal candidate will be organized, personable, and capable of handling multiple administrative tasks while providing excellent customer service to visitors, staff, and vendors.

Key Responsibilities

• Greet visitors and provide professional customer service.
• Answer and direct incoming calls using a multi-line phone system.
• Respond to emails and other correspondence in a timely manner.
• Perform data entry and maintain accurate records.
• File and organize documents, both electronically and in paper format.
• Process incoming and outgoing mail.
• Update and maintain vendor files and contact information.
• Assist with general administrative and office support duties.
• Schedule appointments and maintain office calendars as needed.
• Perform other clerical and administrative tasks as assigned.

Required:

• Previous experience in an administrative assistant, receptionist, or office support role.
• Proficiency in Microsoft Office Suite, including:
• Microsoft Word
• Microsoft Excel
• Experience with data entry and general administrative support.
• Experience using multi-line phone systems.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Basic computer skills and the ability to learn new software programs.

Knowledge, Skills, and Abilities

• Strong attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Professional demeanor and customer-service mindset.
• Ability to work independently and as part of a team.
• Strong problem-solving and organizational skills.

Benefits

• Monday through Friday schedule with no weekends.
• Opportunity to support local government operations and community services.
• Professional and collaborative work environment.

Weekly pay and benefits available!