Job Description

We are seeking an Administrative Assistant, the ideal candidate will have strong administrative skills, excellent communication abilities, and the capability to manage multiple tasks efficiently in a fast-paced environment.
This role is crucial in ensuring the operation of the plant’s administrative functions and supporting the Plant Director in achieving operational goals.

We offer:

What We Offer:

• Career Development
• Competitive Compensation and Benefits
• Pay Transparency
• Global Opportunities

Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer

Dematic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Tasks and Qualifications:

This is what you will be in this role:

• Administrative Support: Provide comprehensive administrative support to the Plant Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Communication: Serve as a point of contact for internal and external communications. Draft and prepare reports, and presentations as needed.
• Documentation Management: Organize and maintain files, records, and documentation. Ensure that all documents are accurate, up-to-date, and easily accessible.
• Meeting Coordination: Prepare agendas, take meeting minutes, and follow up on action items. Coordinate logistics for meetings, conferences, dinners, and other events.
• Project Assistance: Assist with special projects and initiatives as directed by the Plant Director. This may include conducting research, preparing reports, and tracking project progress.
• Office Management: Oversee office supplies and equipment, ensuring that everything is in working order. Manage office budget and expenses as directed.
• Compliance Support: Assist with ensuring compliance with company policies, procedures, and regulatory requirements.

What We Are Looking For:

• Minimum of 3 years of administrative experience, preferably in a manufacturing or industrial environment.
• Bachelor's degree or higher preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, One Note, Outlook)
• Strong organizational and time-management skills
• Excellent English written and verbal communication abilities
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team
• Adaptable to changing priorities and demands.
• Proactive and self-motivated.

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