Job Description

AVIAN is seeking an Administrative Assistant (Senior) to provide administrative support to the Test Pilot School executive staff with office management responsibilities to include clerical and personnel records. The Administrative Assistant may be required to assist on projects requiring research and preparation of briefing charts and other presentation materials in addition to secretarial duties (filing, taking phone calls, scheduling appointments).

At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you’re a seasoned professionals who has their eyes set on retirement.

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

We believe that employee investment shouldn’t be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

Responsibilities

This role supports daily operations by managing clerical tasks, maintaining personnel records, coordinating schedules, and assisting with office management that support mission execution.

The ideal candidate is highly organized, detailed and task oriented, dependable, and comfortable working in a fast-paced environment supporting high-visibility programs.

Responsibilities

• Perform routine clerical and administrative functions in support of executive staff.
• Draft correspondence, reports, and other documentation as required.
• Defense Travel System(DTS) for executive staff and others, to include travel orders and vouches.
• Coordinate calendars and schedule appointments for leadership.
• Organize and maintain paper and electronic filing systems.
• Answer and route incoming phone calls and inquiries appropriately.
• Use of the BASICS II systen ti facilitate visti request to and from the base.
• Maintain and update personnel security files in accordance with program requirements.
• Assist with research and preparation of briefing charts, reports, and presentation materials.
• Provide administrative support to senior personnel and perform functional duties under the guidance of more senior staff.
• Support high-visibility or mission-critical program activities as needed.
• Assist with office coordination and event support when required.
• Serve as the command frirst draft for purchase order request

Qualifications

Required Experience:

• 3 to 10 years of administrative support experience, preferably in a government or DoD environment.

Desired Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with BASICS II (Base Access Security Information Control System).
• Familiarity and use of the DTS for travel
• Experience supporting event coordination and office functions.
• Strong organizational, communication, and multitasking skills.

Additional Requirements:

• Must be able to obtain and maintain a Department of Defense SECRET security clearance.
• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
• Salary is commensurmate with experience $70,000-$75,000 ( The offered rate will be based on the selected candidate’s knowledge, skills, abilities, and/or experience and in consideration of internal parity.)

About being a part of Team AVIAN

As an employee-owner, you’ll be a catalyst for progress — helping us find new opportunities with current or new customers, company efficiencies, streamline processes, and bring people and ideas together in smarter ways. Whether it’s helping us optimize workflows, enhancing the employee experience, or delivering more impactful solutions to our customers, your inputs will have reach and relevance across the organization.

Taking care of each other is a cornerstone of our AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

You’ll Succeed Here If You..

• See opportunities where others see routine
• Are curious, collaborative, and passionate about making things better
• Enjoy connecting dots across teams, tools, and tasks
• Believe in doing the right thing the right way — even when no one’s watching
• Play an active role in our growth, using your ideas and initiative to shape how we work, serve, and succeed together
• Embrace a “one team” mindset knowing we are stronger together through trust, transparency and teamwork.
• Understand the power of ownership — and are excited to be part of an employee-owned culture

Why Join Us?

• Employee Ownership We’re not just building a company — we’re building a legacy. As an employee-owner, you’ll share in our success and have a direct stake in our future.
• Real Growth We’re expanding, evolving, and exploring new ways to serve. Your contributions will shape our direction and help us grow stronger.
• Purpose-Driven Work Every improvement you help make is one that adds value — not just for us, but for the people and missions we support.
• Culture of Collaboration We’re big enough to take on meaningful challenges, but small enough that everyone still knows your name.
• Comprehensive Benefits Package: Designed to support your health, financial security, and overall well-being, our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans.
• Flexible Leave Benefits: we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally and offer flexible and paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran’s status.