Job Description

Join a vibrant, mission-driven organization that makes a meaningful impact in the lives of individuals and communities every day. At The Salvation Army, your work supports a legacy of service, compassion, and practical assistance for those who need it most.

The Salvation Army Old Orchard Beach Corps is looking for a dependable, organized, and people-oriented Administrative Assistant to join our team. This is a Part-Time position working approximately 26 hours per week.

As the first point of contact for our Corps, you will play a vital role in keeping our office running smoothly and supporting the programs and services that make a real difference in our community. If you are someone who thrives in a fast-paced environment, cares about helping others, and wants to be part of a mission-driven organization, we would love to hear from you.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serve as the primary point of contact for the Corps, managing all incoming calls, correspondence, and visitor interactions with professionalism and care.
• Oversee day-to-day office operations including file management, supply inventory, compliance recordkeeping, and submission of reports and documentation.
• Coordinate and support Social Services operations; manage appointment scheduling, client intake, and related recordkeeping.
• Prepare weekly worship materials including the Sunday bulletin and PowerPoint presentation.
• Support program administration across community initiatives, seasonal assistance programs, and special events; assist with volunteer coordination and registration.
• Manage donation receipting, monthly donor acknowledgment correspondence, and assist with bookkeeping and expense reporting.
• Monitor front desk operations and building security systems as part of daily responsibilities.
• Create promotional content and maintain the Corps' social media presence to support community outreach.

Qualifications

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required; associate's degree preferred.
• One to two years of administrative or clerical experience.

SKILLS AND COMPETENICIES

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Excellent communication skills; warm and professional with all individuals.
• Experience in a nonprofit, church, or community service setting is a plus.
• Must pass required background checks.

COMPENSATION AND BENEFITS

• Generous paid time off
• Paid holidays
• Sick leave
• Personal days
• Bereavement Leave
• Excellent medical, dental, and vision benefits
• Short-term and long-term disability
• Retirement plan

*Benefits may vary based on position classification and eligibility.

The information in this job description indicates the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position. Acceptable job performance includes the completion of the job responsibilities as well as compliance with the policies, procedures, rules and regulations of The Salvation Army.

The employee occupies a position of trust and is expected to maintain confidentiality and exhibit loyalty to The Salvation Army and the staff of The Salvation Army in all job-related matters and activities.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.

Please submit your resume and letter of interest to http://careers-usesalvationarmy.icims.com

External candidates interested in this position, please apply online at http://careers.salvationarmy.org/