GREAT OPPORTUNITY FOR AN INDIVIDUAL LOOKING TO BREAK
INTO THE PROPERTY MANAGEMENT FIELD!

Reporting to the Property Manager,
the Administrative Assistant will assist in managing the daily activities of
multiple associations within one community. The Incumbent is responsible
for coordinating office activities including scheduling appointments with
vendors, board Members and residents, delegating work orders, providing
information to callers, taking meeting minutes, and providing general
administrative support.

·
Outstanding organizational and
follow-up skills with extreme attention to detail.Excellent written and verbal
communication.
·
Take notes and/or transcribes
from voice recordings to create draft minutes of all Board meetings;
distributes to appropriate personnel.
·
Establish, maintain and, when
necessary, revise the filing system.
·
Screen telephone calls and
visitors, ascertaining who can be re-directed.
·
Manage an average of 700 calls
per month.
·
Perform a broad range of
administrative details, requiring initiative and judgment to make independent
decisions.
·
Maintain calendar for the
Property Manager, regularly arranging meetings, conferences, and appointments.
·
Create and close work order
requests.
·
Follow up on all assignments
and work orders delegated to vendors and maintenance staff as to status,
expected completion date, etc.
·
Ability to effectively present
information and respond to questions from Board members, residents, vendors,
and Property Manager.
·
Ability to solve practical problems and deal with a variety
of situations where only limited standardization exists.
·
Serves as a liaison between vendors, residents, and Board
Members. Excellent time management.
·
Resolve and follow-up on all
complaints / issues. New management. Lease or lease extensions application and
input of new resident information.
·
Understand and abstract /
research association documents.
·
Any other duties/tasks as
directed by Property Manager

MUST HAVE PRIOR ADMINISTRATIVE EXPERIENCE! PROJECT
MANAGEMENT EXPERIENCE IS A PLUS!

Full-Time

PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN
30 MINUTES FROM THE BOYNTON BEACH AREA!