Big challenges need bold thinkers.
If you’re someone who sees problems as opportunities, you’ll thrive here. RESPEC is 100% employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since 1969, we’ve tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability.
At RESPEC, you’ll work alongside clients to take on critical problems Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems.
We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you’ll fit right in.
RESPEC is seeking a temporary part-time Administrative Assistant to join our team in Saskatoon This position works on-site.
This position supports the daily operations of RESPEC’s Saskatoon office and helps maintain a smooth, organized, and welcoming environment. The Administrative Assistant provides essential administrative support across office operations, front desk coordination, scheduling, event support, and document and expense management.
The ideal candidate is highly organized, proactive, and comfortable managing multiple responsibilities in a professional setting. This role also supports office coordination, assists with vendor and project needs, and helps ensure the office runs efficiently day‑to‑day.
This is a part‑time position (approximately 20 hours per week) offered as a one‑year contract, with the potential for ongoing employment based on operational requirements and organizational needs.
Responsibilities
Office Administration & Front Desk — Answer and direct calls, greet visitors, support office access, and provide general administrative support locally and remotely
Mail, Delivery & Banking — Manage incoming/outgoing mail, courier packages, invoice scanning, and occasional banking tasks
Expense & Document Management — Support expense claim processing, maintain records, and handle filing, scanning, and shredding
Office Supplies & Inventory — Monitor and restock supplies, coordinate orders, and maintain organized inventory
Scheduling & Coordination — Assist with calendars, meeting coordination, and logistics using Outlook and Microsoft Teams
Event & Office Coordination — Help plan and support office events, team meetings, client gatherings, and seasonal celebrations
Office Operations & Projects — Support office moves, vendor coordination, and general office upkeep; provide additional administrative support as needed
Must possess a valid driver's license and maintain a clean driving record; position requires operating a company or personal vehicle during work hours for business-related travel
We do not accept unsolicited resumes from third-party recruiters.
Required
High school diploma or equivalent
Minimum 2 years of administrative or office experience
Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel)
Strong written and verbal communication skills
Excellent organizational and time management abilities
Ability to prioritize tasks and multitask effectively
Professional discretion when handling confidential information
Strong customer service mindset
Compensation: Hourly wage depends on experience. No benefits are offered except those that are required for statutory purposes.
All your information will be kept confidential according to EEO guidelines.
RESPEC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, Genetic Information or Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law.
In a world where one superhero can handle almost any problem, our entire team of award-winning technology experts is on a mission to make your business better.
With extra vision to see solutions that others can’t and vast knowledge to bridge the gaps that others don’t, we’re transformers with the know-how to solve the world’s hardest problems. At RESPEC, we thrive on technology and making our clients successful. This is why we do what we do.
From the depths of a cavern to the heights of a volcano, from an antiquated computer system to a business in dire need of re-engineering, our technical and business experts find solutions for extreme situations... like the time we cleansed and migrated 100 million rows of legacy data or the time we protected Mt. Rushmore.
Know-How is Everything.
We use our resourcefulness and vast experience to solve problems. It’s called know-how. And when you have it, problems aren’t problems at all. Know-how defines the core of who we are. It is how our clients see us. Know-how speaks to ingenuity, aptitude, and skill—it is not merely knowledge; it is knowledge on how to get things done.
Imagine having access to a think tank with hundreds of diversely talented engineers, scientists, programmers, and developers under one roof—that’s RESPEC. Each team member is highly trained and skilled in understanding and applying the laws of a specific universe to solve any kind of problem. That’s why we have to talk about our team in terms of superheroes.
