Bureau Veritas North America – Power group is seeking an Administrative Assistant to join our fast-growing team. The company provides owner’s representation, preconstruction management and consulting services to the utility-scale renewable-energy markets, including the wind, solar, battery energy storage and transmission sectors. The position will be based on Heritage Prairie Project - located in Livingston and Kankakee counties - Village of Essex, Dwight, Round Grove and Broughton Townships Area.

Responsibilities:

Organization, flexibility, outstanding focus and strong communication are critical in performing duties which include, but are not limited to:

Support on-site Field Office Team (report to Site Manager)
Site Manager will train Admin on all required duties
Maintain and Organize files (BOX.com cloud based server)
Document control
Assist in writing and distributing reports (weekly, monthly)
Assist with multiple landowner relations
Order, organize, and maintain office supplies, safety gear, and some equipment
Handle minimal telephone calls
Some data entry
Coordinate special events as needed
Support field staff on as needed basis

Experience with BIM360, Procore, or other project management software a plus.
Experience with document storage systems, Bluebeam, Adobe
Able to read drawings and develop/implement inspection templates
Good written and verbal communication
Open-minded and positive attitude
Coach approach, be willing to teach and be taught

Employment Type:

Full Time, 30-40 hours per week
Starting April 2026 - March 2028

Requirements:

High School Diploma
Some college or associate degree preferred
Minimum 2 years’ experience in administrative assistant role in fast paced environment
Knowledge of renewable energy industry, oil/gas, or construction industry a plus
Capable computer skills - proficient in Microsoft Office (Word, Excel, PowerPoint)
Knowledgeable about or able to learn quickly other operating systems (Bluebeam or similar PDF viewer; BOX or similar web-based cloud file storage; Ajera project management and accounting software)
Will train on all the above and other programs we use
Highly organized and detail oriented
Adapts well to quick changing priorities
Ability to maintain confidentiality, exercise discretion, and manage sensitive information
Communicates professionally, effectively, and timely (both written and verbal)
Experience in wind or solar construction industry (or similar) a plus

Physical Requirement:

Must be able to lift and carry or otherwise move 25/50 pounds regularly/occasionally
Must be able to respond quickly to sounds.
Must be able to move safely over uneven terrain or in confined spaces.
Must be able to see and respond to dangerous situations.
Must be able to wear personal protective gear most of the day.
Must be able to work in cold environments and on concrete floors.
Must be able to traverse irregular and steep terrain.

Working Conditions:

working indoors and outdoors
excessive heat
excessive cold
extreme weather conditions
excessive humidity
excessive dampness or chilling
slippery and uneven walking surfaces
working in close proximity to others

Compensation:

$20-$24 hourly based on experience and qualifications
Up to $120 cell phone reimbursement
Medical, dental, and vision
Great Benefits
401k with matching