SBM Offshore

Administrative Assistant

SBM Offshore  •  Singapore, SG (Onsite)  •  4 hours ago
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Job Description

Imagine your career taking you to the depths of innovation and the heights of impact. Our people enable continuous progress. Their commitment, collective expertise, and unique capabilities are the engine room behind SBM Offshore’s True. Blue. Transition. - shaping the future of energy, and beyond.

About Us:
SBM Offshore is a global leader in deepwater ocean infrastructure, delivering floating production solutions across the full asset lifecycle—from design and construction to installation and operation. Supported by a global team of more than 8,000 professionals, the Company operates a long-term, asset-backed business model that delivers high-availability assets and predictable cash flows. SBM Offshore combines engineering expertise, operational reliability, and selective innovation to support safe, efficient, and lower-carbon energy production, while extending its capabilities into new opportunities across the blue economy.

Purpose

  • As Administrative Assistant, you ensure seamless daily operations by providing comprehensive administrative support for your scope of work (department, executive, or project), contributing to efficient workflows, organized processes, and clear communication, while exhibiting diplomacy and discretion, working effectively in a confidentiality environment, and demonstrating a sense of time and priority management

Responsibilities

  • You organize and maintain essential documents, draft and format professional correspondence, and ensure accurate record-keeping for easy retrieval.
  • You manage calendars, schedule meetings, and coordinate appointments, ensuring timely communication and reminders.
  • You arrange and optimize travel logistics, including detailed itineraries for flights, hotels, and transportation.
  • You support meeting preparation by managing logistics, drafting agendas, and coordinating follow-ups to ensure alignment of deliverables.
  • You assist in managing internal projects and initiatives, by tracking timelines, organizing resources, and facilitating task completion.
  • You process and track expense reports and purchase requests while ensuring compliance with policies.
  • You manage office supplies inventory, ensuring materials are available as needed to maintain operational continuity.
  • You act as the point of contact for routine communication with internal and external stakeholders, escalating issues as required.

Education

  • High School Diploma + Vocational Training / Advanced Technical Certificate

Experience

  • 3 to 5 of experience, in similar administrative assistant role
  • Regular usage office software (Microsoft Office Suite) to create complex documents, spreadsheets, and presentations.
  • Fluent in writing and speaking English

Functional Competencies

Calendar, Schedule, and Travel Coordination
Document and Correspondence Management
Meeting and Event Coordination
Office Applications Proficiency
Data and Expense Management
Data collection and entry

GENERAL INFORMATION

SBM Offshore N.V. is a listed holding company that is headquartered in Amsterdam. It holds direct and indirect interests in other companies that collectively with SBM Offshore N.V. form the SBM Offshore Group (“the Company”). For further information, please visit our website at www.sbmoffshore.com. The companies in which SBM Offshore N.V., directly and indirectly, owns investments are separate entities.

SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

SBM Offshore

About SBM Offshore

SBM Offshore is the world’s deepwater ocean-infrastructure expert. Through the design, construction, installation, and operation of offshore floating facilities, we play a pivotal role in a just transition. By advancing our core, we deliver cleaner, more efficient energy production. By pioneering more, we unlock new markets within the blue economy.

 

More than 7,800 SBMers collaborate worldwide to deliver innovative solutions as a responsible partner towards a sustainable future, balancing ocean protection with progress

Industry
Oil, Gas & Mining
Company Size
5,001-10,000 employees
Headquarters
Amsterdam, NL
Year Founded
1959
Website
sbmoffshore.com
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