Job Description

Position Details:
Current Rate of Pay: Min = $33.51/hr, Max = $38.83/hr
Employment type: Permanent
Hours of work: 35 hrs/week
Work location: Kortright Center for Conservation
Division: Education & Training
Business unit: Kortright Programs
Travel: None
Existing Vacancy: Yes

About TRCA:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development. Also, TRCA was recently recognized as a Greater Toronto’s Top Employer for 2026 and a Canada’s Greenest Employer for 2026.

To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter in one file (PDF or Word) and upload using only the ‘Resume’ feature within the application prior to 11:59 pm on June 16, 2026.

How you will contribute as part of the TRCA team:
The Administrative Assistant at the Kortright Centre for Conservation is responsible for providing a broad range of administrative, customer service and general office support to their designated team(s)/division. This position provides excellent customer service at the front desk by greeting and answering inquiries of visitors to the park.

Major Responsibilities:
• Welcome guests, handle front desk reception, answer questions, check-in groups, coordinate venue spaces and provide general park and program information to park visitors.
• Provides administrative support to Senior Managers/Associate Directors which includes but is not limited to photocopying, minute taking, memo/documentation creation, committee support, presentation and report development and maintaining an effective filing system.
• Ensures the timely processing of accounts payable invoices, purchase orders, cheque requisitions, distribution of payments and the maintaining of program budgets and financial records.
• Prepares daily sales reports, participant reports, budget status reports and provides support with financial audits.
• Process visitor payments, program payments, membership payments and make required deposits.
• Provide procurement support to teams.
• On an ongoing basis, ensures team materials and documentation, including TRCA’s intranet and internet site, are up to date and reflective of current staffing, programming, and operations.
• Consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate.
• Schedules and organizes meetings.
• Orders and maintains supplies, office equipment, publications, safety materials etc. for their designated team/division.
• Provides reception relief and support.
What will you need to succeed:
Education (degree/diploma/certifications/licenses)
• Completion of college diploma in Business Administration or a related field
• First Aid and CPR level C
• Vulnerable sector screening

Experience
• 2+ years of experience providing administrative, clerical, records and project support

Knowledge/Skill/Ability – Competencies

• Excellent organization skills; both in-office and virtual files/share office spaces
• Ability to handle support of a division; strong teamwork and relationship-building skills to work with a group dynamic
• Ability to prioritize and take action on the needs of both internal and external customers
• Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
• Ability to communicate effectively with tact and courtesy with the public in a client service environment.
• Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines
• Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint
• Strong interpersonal skills and demonstrated ability to work effectively independently and as a team member
• Ability to perform tasks in a busy, noisy and public facing environment.

What TRCA has to offer you:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).

You will be part of a diverse and inclusive organization that:
• Makes a positive difference in the communities we serve.
• Fosters high performance and collaborative teams.
• Provides continuous learning and development opportunities.
• Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
• Pregnancy & Parental Leave Top-Up Program.
• Provides unique TRCA Perks.
• Offers potential for career growth and advancement.

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.

TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA. We welcome applications from all qualified persons.

Personal information you provide through the TRCA recruitment, selection, and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act. Any questions regarding this collection activity should be directed to the Manager of Records and Information, 5 Shoreham Drive, Toronto, ON, M3N 1S4, (437) 880 2308.