Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants
POSITION SPECIFICS
ThePennsylvania StateUniversityCollegeof EngineeringDean’s Officeinvites applications for the position of Administrative Assistantto support the executive leadership team. Supporting theAssociate Dean for Education, thisrole serves as a key liaison among faculty,staff,administrators,andcentral offices, ensuring efficient operations, policy compliance, and effective communication.
Serve asafirstpointof contact at the Dean’s office, managing phone and walk-in inquiries with professionalism and care.
Provide comprehensive administrative support to academic leadership, including calendar management, meeting coordination, document management, and communications.
Manage operational activities and office procedures to support academic programs and administrative units.
Maintain records, Teams sites, and shared resources to ensure accessibility and accuracy.
Manage and supportlarge-scale academic events and initiatives such as commencement and accreditation.
Collect and organize necessary documentation such as receipts, travel information, and related materials tosubmitto theappropriate financialhubs for processing.
Serve as a liaison between the research office and the financial hubs at both the college and university levels.
Prepare and analyze faculty accounts, including start-up, RIF, gift funds, chairs, and endowments.
Provide backup support to the Administrative Managers for budget-related functions and processes.
Pull data in preparation for budget meetings
Manage labor distributions.
Monitor and approve financial documents and transactions in Penn State systems and act as a department initiator.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None
This position will be filled at the Administrative Assistant - Senior Support level.
Successful candidate is preferred to have:
Excellent written and verbal communication, customer service, and interpersonal skills.
Ability to manage multiple priorities, meet overlapping deadlines, and work both independently and collaboratively.
High levelof accuracy, professionalism, and discretion.
Proficiencywith Microsoft Office 365 applications.
Working knowledge of Penn State financial, HR, and administrative systems
Familiarity with university policies, procedures, and higher education administrative environments.
How to apply:
To be considered, candidates mustsubmita cover letter and resume.
Given the operational nature of this position, this employee will be expected to follow Penn State’s standard 40-hour work schedule from 8:00a.m.- 5:00 p.m., Monday through Friday, withvery limitedremote work available.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
