Administrative Assistant - Warsaw, Poland or Sofia, Bulgaria - office based
ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.
As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.
Hybrid role – Warsaw, Poland or Sofia, Bulgaria | 3 days in office
About the Role
We’re hiring an Administrative Assistant who thrives in structured environments and takes pride in doing things right.
This is more than just an admin role—it’s an opportunity to become a trusted expert and play a key part in how our organisation runs smoothly every day.
At ICON, you’ll work in a professional, well-organised environment where your precision, consistency, and reliability are genuinely valued.
If you enjoy clear processes, meaningful responsibility, and the satisfaction of high-quality work, this role offers the space to build long-term expertise and stability.
What You Will Be Doing
Own and coordinate the flow of documentation across internal systems
Ensure records are accurate, structured, and always up to date
Deliver high-volume data entry with exceptional attention to detail
Prepare and submit reports aligned with internal standards
Work closely with teams to keep processes running smoothly and on time
Maintain audit-ready documentation and high-quality administrative standards
Your Profile
Experience in an administrative or coordination role is an advantage, but not essential
Good organisational skills and a structured, process-driven approach to work
Excellent attention to detail and pride in delivering accurate, consistent results
Comfortable working with systems, databases, and Excel (full training will be provided)
Fluent in English with clear and professional communication skills
A reliable and accountable approach to responsibilities
Genuine interest in developing long-term expertise in administrative work and contributing to this area
#LI-MK1
Employment with ICON is contingent upon having the legal right to work in the country where the role is based.
Rewards & Benefits
ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.
Benefits may include:
Benefits may vary depending on role and location.
Visit our careers site to read more about the benefits ICON offers.
Inclusion and Accessibility
ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.
If you require reasonable accommodations during the recruitment process, please let us know or submit a request here
Are you a current ICON Employee? Please click here to apply
Since our foundation in Dublin, Ireland in 1990, our mission has been to help our clients to accelerate the development of drugs and devices that save lives and improve quality of life. We do this by delivering best in class information, solutions and performance, with an unyielding focus on quality at all times.
We offer a full range of consulting, development and commercialisation services from a global network of offices in 53 countries. We focus our innovation on the factors that are critical to our clients – reducing time to market, reducing cost, and increasing quality – and our global team of experts has extensive experience in a broad range of therapeutic areas.
