Job Description
Job Title: Administrative Assistant
Schedule: Full-time, M-F, 9-5
The Administrative Assistant for Block by Block performs a mixture of duties. This includes, but may not be limited to, administrative support for multiple individuals, payroll, supply management, recruiting and smart phone set up.
Essential Duties and Responsibilities
· Manage coding invoices
· Assistance in data entry and spreadsheet maintenance for the balancing of billing and payroll reports
· Updating various reports and spreadsheets
· Maintain training manual with current processes
· Send out training reminder notices and update accesses for newly hired managers
· Track employees' statuses & suppling monthly inactive reports
· SharePoint document updates
· Other HPS administrative duties as assigned
· Knowledge and Skill
Block by Block is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Qualifications
Requirements
Preferred but not required Associate Degree in related field such as Business Administration
· A minimum of (3) years' experience of administrative related functions
· Excellent written and verbal communication skills
· Proficient Excel skills
· Bookkeeping and Accounting experience a must
· Analytical & multitasking capabilities
· Flexibility to duties and responsibilities
· Ability to exercise sound judgment and make decisions in relation to essential job functions
· Ability to interact professionally with all levels
· Ability to build and maintain positive relationships
· Self-starter with excellent dependability and integrity
Physical Demands and Work Environment
· Dexterity of hands and fingers to operate a computer keyboard, mouse, hand and power tools, and to handle other computer components.
· While performing the duties of this job, the employee is frequently required to stand and walk.
· The noise level in the work environment is usually moderate.
Experience
Accounting and book keeping 1 year (Required)
Data Entry 2 years (Required)
MS Word, Outlook, EXCEL: 2 years (Required)
Ergonomic Workspace Yes
Administrative Duties
· Reception and phone
· Data entry and spreadsheet maintenance
Technical Duties
· Setting up smart phones and shipping to the field
This Job Is Ideal for Someone Who Is
Dependable: more reliable than spontaneous
Adaptable/flexible: enjoys doing work that requires frequent shifts in direction
Detail-oriented: would rather focus on the details of work than the bigger picture
To learn more about what Block by Block visit our website at www.blockbyblock.com
