Our client is a prestigious, globally recognized financial institution and a leading player in the investment banking world. Operating on a global scale, they are renowned for their excellence, cutting-edge market strategies, and commitment to fostering talent. In their Warsaw hub, they offer a dynamic, collaborative environment where innovation meets high-performance culture. This is an exceptional opportunity to anchor yourself within a world-class organization that truly shapes the global financial landscape.
Are you a master of organization who thrives in a fast-paced, high-stakes environment? Do you want to be the backbone of a team that drives the firm’s core financial strategies?
As an Administrative Assistant in Corporate Treasury, you will do much more than manage calendars. You will be a trusted partner to two-three Managing Directors, serving as the critical link between senior leadership, global stakeholders, and cross-functional teams. This role is ideal for a proactive self-starter who wants to own their responsibilities, streamline processes, and truly make the position their own.
Calendar & Communication Mastery: Manage extensive, complex diaries and phone lines, seamlessly prioritizing requests across multiple global time zones.
Travel & Expenses: Coordinate seamless international travel itineraries and manage subsequent expense processing for senior leadership.
Team Integration: Act as the central point of contact for regional administrative queries, maintaining a high awareness of team priorities.
Onboarding & Lifecycle Management: Orchestrate the onboarding and system provisioning for new hires, consultants, and internal transfers.
Project Support: Dive into ad-hoc business projects, event coordination, and committee initiatives, keeping the department running like clockwork.
Collaborative Backup: Work closely with a global network of assistants, stepping in to support colleagues and share coverage when needed.
Experienced Professional: You bring a minimum of 3–4 years of experience as an Administrative Assistant supporting senior management (Managing Director level preferred), ideally within financial services or a corporate corporate environment.
Communication Expert: You possess fluent written and spoken English with the ability to communicate concisely and confidently with global stakeholders.
Tech-Savvy: You have strong working knowledge of the MS Office Suite (Outlook, Excel, PowerPoint).
Proactive Problem Solver: You don't just wait for instructions - you anticipate needs, take initiative, and manage time-sensitive tasks with a calm, professional demeanor.
Trustworthy & Discrete: You possess a strong work ethic and the utmost discretion when handling highly confidential information.
Ready to elevate your career? If you are motivated, detail-oriented, and ready to thrive in a busy, rewarding environment, we want to hear from you.
Infotree Global was founded in 2002 in a small office in Canton, MI, Infotree Global had a clear mission; To bring the world’s best talent together with the greatest companies producing results through continuous improvement and innovation. From those humble beginnings, Infotree Global has explosively grown from a two-person operation to a global solutions company, functioning in over 150 countries across 5 different continents.
Infotree Global proudly serves more than 250 of the Global 1000, numerous government agencies, and some of the world’s largest nonprofit organizations. Our sustained growth is attributed to our focus and commitment to our thousands of full-time professionals. In today’s market, where high-quality dedicated individuals are in demand; Infotree Global recognizes that an emphasis on understanding, achieving, and exceeding our employee’s goals, aspirations and overall experience is paramount. This “people over profits” mindset has yielded tremendous success for our employees and clients. Our employees have a vast array of assignments available across the world to help achieve and exceed their career goals and our clients have motivated, dedicated, and hardworking professionals on their team. We are here to help the best talent work with the greatest companies to produce innovative results in a variety of industries including but not limited to IT, Engineering, Clinical, Skilled Trades, Finance and Accounting.
Our mission’s success is supported by several industry awards and accolades. If you are looking for a committed and understanding partner, your search ends here.
