This is a remote position.

An established educational organisation is seeking a highly organised and detail-oriented Administrative Assistant to serve as the operational backbone of a busy programme delivery team. This remote part-time role, requiring approximately
10 hours per week
is dedicated to high-volume administrative execution and meticulous coordination. Positioned within an evolving environment, the successful candidate will assist with travel, finance, and logistics.

Key Responsibilities

• 
  Travel and Logistics Administration:
  Assist with the end-to-end coordination of flights, accommodation, and transfers, including the preparation of visa invitation packs and researching cost-effective options.

• 
  Finance & Sage Processing:
  Assist with the lifecycle of financial requests within Sage, including stipends, local purchase orders, and credit card reconciliations, while ensuring strict adherence to procurement protocols.

• 
  Systems & Document Management:
  Maintain and optimise SharePoint repositories and trackers (stipends, travel, and payments) to ensure all data is current, accessible, and repeatable.

• 
  Event Support:
  Provide administrative tailwinds for in-person gatherings and retreats, coordinating with on-the-ground staff to ensure venue readiness and participant needs are met.

Requirements

• 
  Experience:
  2–4 years of experience in a dedicated administrative or operations support role.

• 
  Technical Expertise:
  Proven experience processing requests in an ERP or finance workflow system (e.g.,
  Sage
  ) and managing complex travel bookings.

• 
  Proficiency:
  Strong command of Microsoft Office (especially Excel) or Google Workspace.

• 
  Competencies:
  Exceptional organisational skills with a "follow-through" mindset and the ability to handle high volumes of detail under pressure.

Preferred Qualifications

• 
  Experience within a non-profit, education, or programme-delivery environment.

• 
  Prior experience in a remote or hybrid team where proactive, independent follow-up is essential.

• 
  Proven ability to create templates, SOPs, and process documentation to improve efficiency.

Required Software Skills

• 
  Sage

• 
  Microsoft Excel / Google Sheets

• 
  SharePoint

• 
  Microsoft Office Suite / Google Workspace

Benefits

• 
  Impactful Environment:
  Support a team dedicated to meaningful program delivery.

• 
  Flexible Engagement:
  Ideal for a professional seeking a high-impact, low-hour commitment.

• 
  Process-Driven:
  A culture that values order, clarity, and systematic execution.

• 
  Remote Job
  (Work from home).