Job Description

The Administrative Assistant provides administrative and operational support to ensure efficient daily operations of the corporate office. This role supports document management, office operations, mail distribution, employee onboarding, meetings, events, inventory, and vendor coordination. The position requires strong attention to detail, the ability to prioritize tasks, and frequent movement throughout the office in a fast‑paced setting.

Essential Functions

• Provide administrative and operational support to maintain efficient office operations
• Assist with document organization, indexing, and maintenance of physical and digital records
• Update and maintain office documentation such as seating charts, SOPs, and tracking spreadsheets
• Distribute mail and packages, including handling sensitive documents with accuracy
• Cover reception as needed daily.
• Support employee onboarding through office tours, name tags, seating coordination, and welcome communications
• Help coordinate meetings, catering, and office events, including room setup and breakdown
• Monitor inventory levels and place supply orders; receive and verify deliveries
• Coordinate with vendors and assist with invoice and order documentation
• Maintain organization, cleanliness, and functionality of shared office spaces
• Walk frequently throughout the office to fulfill office operational needs
• Other duties as assigned by management

Education & Essential Qualifications

• High School diploma or equivalent
• Friendly, personable team player
• Detail oriented with strong accuracy and follow through
• Ability to prioritize tasks and meet deadlines
• Strong communication, organizational, and time management skills
• Intermediate proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to walk frequently throughout the office during workday
• Ability to lift to 30 lbs.

Pay Range: $18.00-$22.00 hourly

Benefits

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.