Job Description

• The Administrative Assistant position resides in the Project Vision within the GBO External Manufacturing organization, which includes Focus Factory team in India and other supportive functions within the company
• This position provides proactive, high-quality, flexible, and reliable administrative support to the Project Vision Program Head-AVP. This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of the office and its team members.
• In addition to supporting the Project Vision team, this position supports various division-related committees and meetings along with Partner organization that enhance the division and further its goals. This position reports to AVP-Project Vision.
• This position is based at Hyderabad-India
• Travel Requirement- Yes to the partner sites within Hyderabad

Responsibilities and Primary Activities

• Manages complex calendars, prepares correspondence and reports, and reliably handles confidential and politically sensitive issues.
• Often serves as an initial point of contact for and liaison to outside visitors, clients and vendors.
• Coordinates and performs multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Prioritize work activities with little supervision.
• Supports the use of Team Sites.
• Schedules interviews and one-to-one meetings.
• Manages the MLT (Management Leadership Team) visits and co-ordinate with Admin team about MLT boarding and travel assistance to the partner sites.
• Coordinates hiring and on-boarding of new hires. Also handle resignations/off-boarding.
• Systems, Applications and Products in Data Processing (SAP) experience processing purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP.
• Concur experience for processing expense reports.
• Communicates and interacts effectively with our company executives and internal/external clients both onsite and remotely to maintain workflow.
• Coordinates special projects within the division or area.
• Consistently demonstrates company leadership behaviors; able to deal with difficult situations and people diplomatically and effectively.
• Schedules complex travel arrangements, including multi-leg domestic and international travel.
• Handles visa and passport processing.
• Handles and prioritizes many simultaneous assignments.
• Performs some event planning and coordination.
• Exhibits extraordinary attention to detail.
• Demonstrates outstanding communication and people skills.
• Manages financial and budget tasks.
• Proactively takes initiative.
• Manages the project Vision office in co-ordination with India central administration team.

Required Qualifications, Skills and Experience

Minimum

• Bachelor’s Degree or higher.
• Eight or more years of administrative-assistant experience.
• Advanced ability using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and ability to operate other peripheral devices.
• SAP experience processing expense reports, purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP.
• Advanced analytical ability, independent judgment, creativity, and problem-solving capabilities.

Preferred

• Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).
• Experience in Pharma/Biotech/Vaccines Industry
• Three or more years of executive administrative experience supporting senior executives (Senior Director, Executive Director, Vice President, or above).

Required Skills:

Biopharmaceutical Industry, Biopharmaceutical Industry, Budgeting, Budget Management, Client Management, Customer Service, Database Management, Document Management, Event Planning, Facility Management, Handling Crisis Situations, Inventory Management, IT Infrastructure Support, Process Improvements, Processing Expense Reports, Purchase Order Management, Reporting and Analysis, SAP Business Analytics, SAP Concur, SAP Inventory Management, Scheduling, Security Protocols, Taking Initiative, Training and Development, Travel Scheduling {+ 1 more}

Preferred Skills:

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Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

05/26/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.