Louisiana Legislative Auditor

ADMINISTRATIVE ASSISTANT 4

Louisiana Legislative Auditor  •  $33k - $56k/yr  •  Monroe, LA (Onsite)  •  2 days ago
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Job Description

Posting number: AA4-224863-081426-HC

Department: Louisiana Works

Job classification: ADMINISTRATIVE ASSISTANT 4

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Miscellaneous, Customer Service, Communications, Office and Administrative Support

Office of Workforce Development

Division: Louisiana Rehabilitation Services

Location: Monroe, LA

Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.

Learn more about Louisiana Works

This Administrative Assistant 4 position provides administrative support to a Regional Manager of Louisiana Rehabilitation Services. This person serves as a confidential and personal assistant to the Regional Manager performing duties independently and exercising a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Also, this person provides managerial and personnel support to the staff in the region.

The Office of Workforce Development (OWD) is a key division of the Louisiana Works; managing programs in workforce training, job placement, apprenticeships, and business engagement. Through collaboration with local boards, educational institutions, and industry partners, OWD aims to improve economic mobility for job seekers and ensure Louisiana employers have the skilled talent they need, contributing to the state’s economic growth.

Louisiana Rehabilitation Services (LRS) assists persons with disabilities in their desire to obtain, maintain, or advance in competitive integrated employment and achieve independence in their communities by providing rehabilitation services and working cooperatively with businesses and other community resources.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES

  • Accepting Direction: The ability to be open and willing to follow guidance or instructions.
  • Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
  • Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Examples of duties

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Qualifications

The official job specifications for this role, as defined by the State Civil Service, can be found here

Supplemental information

Job Duties

  • Provide clerical support to the Regional Manager of Louisiana Rehabilitation Services, as a personal/confidential assistant, bringing regional matters to the Regional Manager's attention and making recommendations.
  • Researches, analyzes and compiles statistical reports for production, budgetary and federal indicator matters. Independently provides information on routine administrative inquiries from State Office, office staff, vendors, consumers and the general public.
  • Responds to requests for information; may require interpretation of department rules and regulations.
  • Organizes and maintains files of correspondence and information.
  • Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. Independently composes and types correspondence involving complex, sensitive and non-routing matters.
  • Responsibility for all personnel matters for all employees in the Region: Being knowledgeable of all LRS and State Civil Service policies and procedures.
  • Provides technical and administrative assistance to the regional office including: Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes.
  • May type contracts, secure appropriate signatures, and track contracts through the approval process.
  • Reviews and audits payroll documents for accuracy.
  • Assists the Regional safety coordinator in maintaining records and insuring that safety program is up to date and accurate in documentation.
  • Maintains regional telephone reports, payments in AWARE system.
  • Additional duties as assigned and travel must be performed as needed.

Position Specific Details

Location: Monroe, LA

Appointment Type: Probational / Job Appointment / Promotional / Detail to Special Duty

How to Apply

No Civil Service test score is required to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

All applicants selected for employment must submit to drug screening and a background check.

For further information about this vacancy, contact:

Heather Courville

heather.courville@la.gov

Louisiana Works is an equal employment opportunity employer and SAME agency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities • TDD# 800-259-5154.

Louisiana Legislative Auditor

About Louisiana Legislative Auditor

Our mission is to foster accountability and transparency in Louisiana government by providing the Legislature and others with audit services, fiscal advice, and other useful information.

The Legislative Auditor is one of the largest public accounting practices in the State of Louisiana and certainly one of the largest employers of certified public accountants. However, in addition to accountants, the Legislative Auditor also employs public administrators, attorneys, actuaries, computer analysts, Information Technology auditors, and many other individuals who offer the public a broad spectrum of skills.

Industry
Accounting & Tax
Company Size
201-500 employees
Headquarters
Baton Rouge, Louisiana
Year Founded
1848
Website
la.gov
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