Job Description

An Admin Assistant provides comprehensive administrative and office support to ensure smooth daily operations. Responsible for maintaining an organized workplace, coordinating schedules and meetings, managing records and communications, and delivering reliable administrative assistance to principal staff and management.

Key Responsibilities:

• Manage office supplies, ordering and maintaining inventory.
• Ensure the office is always organized and presentable.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Handle incoming and outgoing mail and packages.
• Answer phone calls, take messages, and direct inquiries to appropriate personnel.
• Organize and maintain files and records, both physical and electronic.
• Prepare, format, and update documents as needed.
• Assist with data entry and database management.
• Schedule meetings, appointments, and conferences for Principal staff.
• Coordinate meeting logistics, including room reservations, equipment setup, and refreshments.
• Assist with travel arrangements and accommodations for staff or visitors.
• Assist with basic bookkeeping, including invoicing, expense tracking, and budget management.
• Process purchase orders and handle vendor communications.
• Assist in preparing materials for meetings and presentations.
• Provide administrative support to managers, directors, and other staff members as required.
• Assist in compiling Daily Time Record of GSA staff

Skills and Qualifications:

• College Degree Holder (preferably Business Administration major)
• Minimum of 1year experience in an administrative or office support role is preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment (fax, copier, etc.).
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize, and manage time effectively.
• High attention to detail and accuracy in tasks.
• Ability to handle routine office tasks with minimal supervision.

Additional Information:

The role may require occasional overtime during peak seasons or busy periods.

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About MHI Investment Holdings Inc.

MHI is a trusted service provider with deep experience in client-services through its various operating businesses and a track record of long-standing relationships with global blue-chip clients.

Founded in 1997, MHI expanded from ground handling support and became a one-stop-shop for both carriers and passengers across major airports in the Philippines. The company has now diversified to be a leading service provider engaged in airline catering, manpower training and deployment, and warehousing.

We offer a competitive total rewards package which includes a base salary determined by factors such as role, experience, skill set, and location. Additionally, eligible employees may receive discretionary bonuses based on both company performance and individual achievements. Our benefits and programs are designed to meet the needs of our employees and are benchmarked to the market. Detailed information regarding compensation and benefits will be shared during the hiring process.