Job Description

LDRM is seeking an Administrative Assistant to support the Visa Support Services (VSS) contract at the Kentucky Consular Center (KCC). To join our team of outstanding professionals, apply today!

Requirements

Essential duties and responsibilities for the position include, but are not limited to, the following:

• Performs a wide range of simple to complex administrative support duties in support of the Center Operations Manager as directed.
• Creates spreadsheets to track data and analyze results for errors and works with applicable personnel to resolve errors.
• Uses a computer with Microsoft Office software to create, produce and edit letters, memoranda, reports, or other materials from rough drafts or notes.
• Coordinates, consolidates, reviews for content and logic, and prepares production and program documents and reports, virtually all of which may be deadline driven.
• Develops an understanding of policy, procedures, and guidelines to apply judgement for interpreting content of proposed changes.
• Applies knowledge of the program to assist with the review and updating of SOPs and work instructions, track personnel changes and maintain current organizational charts
• Develops and maintains master calendar of Program events, meetings, travel, and reports; and identifies inconsistencies
• Reads and routes incoming mail/email.
• Prepares outgoing mail and correspondence, including email.
• Arranges conference calls, monitors call-in line, assists with security and badging process
• Coordinates and arrange meetings, including reserving facilities.
• Prepares meeting agendas and coordinate meals and refreshments.
• Meets and greets scheduled visitors and arrange their accommodations.
• Attends meetings to transcribe and distribute minutes, identify issues and track to resolution.
• Performs other related duties as assigned.

Minimum Knowledge, Skills and Abilities:

• Strong command of the English language both verbally and written.
• Strong administrative and organizational skills.
• Proficient with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Good interpersonal and communication skills.
• Demonstrates a professional work ethic.
• Ability to work independently and as a member of the team.
• Computer skills required: MS Office Suite skills.
• Ability to work effectively and efficiently in a team environment and relate well to others.
• Ability to show initiative and commitment to the company's goals.
• Ability to readily adapt to changing requirements.
• Strong commitment to performing and producing at the highest level of quality in all functions.
• Ability to manage individual workflow effectively and improve processes when necessary.
• Ability to communicate clearly and effectively with management, the government, contractors, and colleagues in a professional manner both written and verbally.
• Positive attitude focused on customer satisfaction.

Qualifications:

Must be a U.S. Citizen and able to obtain and maintain a Secret clearance.

Must successfully complete a comprehensive seven (7) year criminal and credit history background check.

Demonstrate a professional work ethic.

Ability to pass a typing test of at least 30 WPM with no errors.

Minimum Experience, Education:

• High School Diploma.
• Four years of business administration experience preferred.

Physical Demands:

• Must be able to lift 10 pounds.
• Good interpersonal and professional communication skills.

Work Environment:

• Mainly office but may also include all other work environments as required.

Benefits:

• Paid vacation, sick, and holiday leave
• Health, Dental, and Vision insurance
• Disability insurance
• Life insurance
• Tuition Reimbursement Program
• Employee Assistance Program
• 401(k)

The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

LDRM is a federal government contractor specializing in application processing support services. LDRM is a joint venture between two companies, DTSV and Lockwood Hills, a subsidiary of Akima. If you would like more information regarding LDRM please go to: www.ldrmllc.com

DTSV is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, national orientation, disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.