Job Description

Position: Administrative Assistant

Pay: hourly rate

Location: Andover, MA

Work setting: on-site Monday-Friday 8:00am-5:00pm

What You’ll Do:

· Resume Management - 50%

o Format and edit resumes using AI tools to ensure consistency and quality.

· Front Office & Reception Duties - 10%

o Serve as the first point of contact by greeting and assisting guests.

o Screen and direct incoming calls appropriately.

o Manage incoming and outgoing mail and packages, including preparing shipping labels.

· Office Operations & Facilities - 20%

o Report and track maintenance issues promptly. Manage relationships with office and facility vendors.

o Monitor and maintain inventory of all office and kitchen supplies.

o Ensure the workspace is clean, organized, and welcoming.

· Cross-Departmental Support - 20%

o Assist in organizing and executing office events, celebrations, and team-building activities.

o Cross-train with other departments to provide additional administrative support.

o Assist with special projects and ad hoc tasks as needed.

Qualifications:

· High School diploma required

· Must have strong computer skills, including knowledge of all Microsoft Office applications

· One-year administrative support, preferred

· Strong written and verbal communication skills

· Ability to multi-task

· Meticulous attention to detail

· Prior customer service, preferred

· Time management and organizational skills

· Ability to learn quickly and adapt to changes within the organization

· Ability to work independently as well as part of a group

Benefits And Perks:

· Medical, dental and vision coverage

· 401K Investment option

· Career development programs help you elevate your career

· Future leadership opportunities in a growing company

· Quarterly off-site team events

· Volunteer opportunities

· Casual work environment

· Employee referral bonus program

· 3 weeks PTO

Requirements

Qualifications:

· High School diploma required

· Must have strong computer skills, including knowledge of all Microsoft Office applications

· One-year administrative support, preferred

· Strong written and verbal communication skills

· Ability to multi-task

· Meticulous attention to detail

· Prior customer service, preferred

· Time management and organizational skills

· Ability to learn quickly and adapt to changes within the organization

· Ability to work independently as well as part of a group