Job Description

Location: Houston, TX (IAH Airport) – 100% Onsite
Job Type: Contract | 3–6 Months | Contract-to-Hire Potential
Schedule: 7:00 AM – 4:00 PM CT
Start Date: ASAP
Work Authorization: U.S. Citizenship required
Security Requirement: Must be able to obtain airport security clearance/badge

About the Role

We are seeking a highly organized Administrative Assistant to support daily office, customer service, payroll, HR, and financial reporting operations within a fast-paced airport services environment at Houston IAH Airport George Bush Intercontinental Airport.

This is a critical onsite support role responsible for keeping site operations running smoothly through strong Excel reporting, payroll/timecard review, work order coordination, employee onboarding support, and customer communication

The ideal candidate brings a strong administrative background with finance, payroll, HR, or bookkeeping experience, thrives in a deadline-driven setting, and is comfortable supporting both office and field operations.

Key Responsibilities

• 
  Manage daily office operations in support of the Site Manager
• 
  Serve as the primary point of contact for customer and internal service inquiries
• 
  Coordinate service requests and track work orders in the maintenance management system
• 
  Support HR administration including onboarding, orientation, badging, and new hire paperwork
• 
  Review employee timecards, leave balances, and payroll data for discrepancies
• 
  Assist with billing, spending reports, and site financial tracking
• 
  Prepare Excel-based reports and maintain accurate operational records
• 
  Order office materials and supplies to support site operations
• 
  Ensure compliance with company policies, safety procedures, and training requirements
• 
  Support operations in both office and active airport environments as needed

What We're Looking For

Required Qualifications

• 
  High school diploma or GED
• 
  Valid driver's license
• 
  3–5+ years of administrative experience in:
  • 
    payroll
  • 
    accounting
  • 
    bookkeeping
  • 
    HR support
  • 
    financial reporting
• 
  Advanced Microsoft Excel and strong overall computer skills
• 
  Excellent verbal and written communication skills
• 
  Strong organizational and multitasking abilities
• 
  Experience handling confidential payroll, employee, or financial data
• 
  Ability to obtain and maintain airport security clearance
• 
  Flexibility to support weekends, holidays, or alternate shifts when needed

Preferred Experience

• 
  Airport, aviation, or transportation operations support
• 
  Work order or maintenance management systems
• 
  Customer service in fast-paced service environments
• 
  Payroll auditing, timekeeping, or billing support
• 
  HR onboarding and employee documentation

Ideal Backgrounds

This role is a strong fit for candidates with experience in:

• 
  Site Administrator
• 
  Office Manager
• 
  Payroll Administrator
• 
  HR Coordinator
• 
  Administrative Coordinator
• 
  Operations Administrator
• 
  Service Coordinator
• 
  Billing Administrator
• 
  Finance Assistant
• 
  Airport Operations Administrator

Work Environment

This position is primarily office-based but requires regular exposure to an active airport setting.

Candidates must be comfortable working in a fast-paced, highly regulated airport environment

Why This Role Stands Out

• 
  Strong contract-to-hire potential
• 
  High-visibility support role at a major airport
• 
  Broad exposure to HR, payroll, finance, and operations
• 
  Excellent opportunity for administrators with strong Excel and reporting skills
• 
  Stable weekday schedule with overtime flexibility