Job Description

Invenergy is North America’s largest privately held developer, owner, and operator of power infrastructure. With 25 years of trusted execution, we deliver reliable, affordable energy through a diverse portfolio that includes natural gas, solar, land-based wind, energy storage, transmission, and domestic manufacturing. Headquartered in Chicago, we develop, own, and operate large scale projects that power communities and support the energy future.

The Administrative Assistant position requires demonstrated ability to work in a team environment with proven interpersonal skills and professionalism in dealing with management, co-workers and vendors. Must be able to handle multiple assignments at once and time sensitive deadlines.

Main Responsibilities

• Responsible for designing, implementing, disseminating, and maintaining records management policies and procedures including validating policy compliance and proper handling of both internal and external documents.
• Support with relevant document handling including receipt, signatures, delivery, and archiving / filing both physically and electronically.
• Responsible for local and national courier service (inbound and outbound).
• Coordinate attention to office visitors and registration including, amongst others, ensuring proper designation of meeting rooms, meeting room readiness and coordination of logistics for intercompany visits and corporate events.
• Assist with meeting preparedness including appropriate supplies, services and general expenses.
• Assists with Senior Management schedule, travel planning and expense reimbursement.
• Assists with special events planning.
• Management of Corporate Memberships.
• General office support and other ad-hoc duties as assigned.
• Assist with company internal and external communications strategy initiatives and financing reporting requirements under supervision of functional leads

Required Skills

• Bachelor’s degree
• Administrative experience is desired.
• Computer proficiency with Microsoft Office software.
• Good verbal and written communications skills.
• Candidates must be willing and capable of becoming multi-skilled and be part of a self-directed work team in a team environment.
• Advanced professional English language (written and verbal) skills.