Default Work Shift:
Day (United States of America)
Hours:
40
Salary range:
$22.83 - $34.69
Schedule:
Full Time
Shift Hours:
8 Hour employee
Department:
GME Program Office
Job Objective:
Assists in administrative operations as directed by leadership. Provides various clerical, administrative, and general office support involving word processing, report preparation, scheduling of meetings and telephone reception.
Education:
Required: High school diploma, GED or higher level degree if hired after January 1, 2023
Preferred: Associate’s degree
Licensure/Certification:
N/A
Experience:
Required: Two (2) years of administrative support experience
Preferred: Experience in a healthcare setting
Reports To: Manager, Director, Chief Administrative Officer, Service Line Administrator, Associate Vice President or Vice President
Supervises: N/A
Ages of Patients: N/A
Blood Borne Pathogens: Minimal/ No Potential
Skills, Knowledge, Abilities:
Ability to adapt quickly to changing priorities and unexpected situations, Ability to communicate with patients, healthcare professionals, and staff to ensure clear and accurate exchange of information, Ability to effectively communicate in a positive and professional manner, Ability to maintain high degree of confidentiality, Ability to operate general office equipment (i.e., computer, printer, scanner, telephone, etc.), Ability to prioritize tasks and manage time efficiently to meet deadlines, Ability to use Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications, Problem solving skills to identify issues and formulate effective solutions, Self-starter; driven to take action without needing prompting, Written and verbal communication skills
Essential Responsibilities
1. Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
2. Prepares correspondence, reports, schedules, etc. and distributes as appropriate.
3. Maintains calendars for leadership; changes in schedule are relayed to all concerned in a timely manner.
4. Facilitates meeting setup (date, time, location, materials, catering, etc.) and records and transcribes minutes as requested.
5. Answers phones and facilitates prompt messages to appropriate staff; greets and directs walk-in inquiries professionally as necessary.
6. Revises and prepares new policies and procedures for department(s) and distributes information in a timely manner to all appropriate areas.
7. Assists in creation of forms and flyers.
8. Prepares staff annual and probationary evaluation packets for all reporting areas.
9. Maintains confidential employee personnel files for staff, including but not limited to onboarding documentation, personnel action form changes, terminations, counseling forms, education requirements, etc..
10. Maintains confidentiality of information handled and forwards originals to Human Resources Department as necessary.
11. Tracks past due evaluations and employee health requirements, and notifies employee(s) monthly of upcoming deadlines.
12. Assures all assignments/projects are completed within required timeframes.
13. Schedules and coordinates interviews; prepares interview materials and arranges meeting space; assists with travel arrangements on onboarding requirements as directed.
14. Obtains signatures and processes requests for capital equipment requisitions, purchase orders, check requests, paid time off (PTO) requests, education, travel expense requests, and other requests/reimbursements as needed.
15. Complies with departmental plan to meet budget goals.
16. Orders supplies as necessary for the administrative office.
17. Picks up, sorts and distributes mail.
18. Performs other duties as assigned.
There's no better place to live, work, play, and prosper. At our award-winning medical facilities located in the Coachella Valley, you'll be part of a five-star team with other top health care professionals.
In 2024, we were honored to be named to Forbes' prestigious America's Best Employers List for the third time, a testament to our dedication to providing an exceptional work environment. Eisenhower Health is the sole employer in the Coachella Valley to receive this esteemed designation, solidifying our reputation as an outstanding place to build a career.
Our dedication to delivering high-quality, compassionate medical care is evident in our rankings. According to U.S. News & World Report, we hold the esteemed position of #1 in the Inland Empire and #12 in California among hospitals. Our Magnet recognition underscores our commitment to nursing excellence and quality patient care.
Our commitment to excellence extends beyond awards; we are the only hospital in Riverside County to have received a five-star rating three years in a row in the USA Government Rating System, a distinction awarded to just 10% of hospitals nationwide.
We take pride in fostering an inclusive environment for all. With a score of 95 out of 100, we have been designated as an "LGBTQ+ Healthcare Equality Top Performer" by the Human Rights Campaign, highlighting our dedication to providing compassionate care to all members of our community.
Our commitment to patient safety is unwavering, as demonstrated by our "A" grade in the Leapfrog Hospital Safety Grade for Spring 2023.
At Eisenhower Health, we don't just set standards; we raise them. Join our team and be part of an organization that is consistently recognized for excellence in health care and workplace satisfaction. Your career at Eisenhower Health will be marked by growth, innovation, and the opportunity to make a meaningful impact on the lives of our patients and the community we serve. Eisenhower Health is an EEO.
