Job Description

About us:

Alamo NEX Construction, LLC is a part of the Ferrovial Group in Texas. In 2021, the Texas Department of Transportation (TxDOT) selected Alamo NEX Construction, LLC, a joint venture between Ferrovial Construction Texas, LLC and DBW, LLC (both Ferrovial Group subsidiaries), to complete the Interstate 35 (I-35) NEX Central Project. This project is a $1.5 billion Texas Design-Build (DB) project through the cities of San Antonio, Live Oak, Selma, and Schertz that will consist of non-tolled improvements along I-35, I-140, and Loop 1604. The proposed improvements will include the addition of elevated managed lanes to I-35, addition of 4 connector bridges at the I-35/I-410 North interchange, addition of 4 connector bridges at the I-35/Loop 1604 interchange, and widening of Loop 1604 in Bexar and Guadalupe Counties.

JobAdministrative Assistant

PayRangeCommensuratewithIndustry Experience

ScheduleTypicallyMondaythroughFridayandadditionaldaysas needed

Administrative Assistant

Position

The position ofadministrative assistantwill providereception andadministrative organization, logisticandgeneralsupporttothe Administrative and FinancialdepartmentResponsibilities may include any task related toreception, office management,accounts receivable, accounts payable, ticket collection, invoice reconciliation, data entry, or other administrative accounting duties.

Responsibilities

• Answer/direct calls,e-mailsand other inquiries.

• Greet visitors and make introductions to employees.

• Prepare, send,receiveand distribute mail and other parcels.

• Maintain company electronic calendar to schedule and reserve meeting space and equipment asrequired

• Communicatevarious information including announcements and memorandumsand help schedulecoordinate events.

• Coordinatewith the generalservicessuppliers likethe fleet,telephone,and energycompanies.

• Track, order, andmaintaininventory of office supplies and equipment, including inventory relevant to the reception and waiting areas.

• Maintain the reception, waiting areas, meeting rooms, and breakrooms so they are orderly, neat, and tidy.

• Organize the booking forhotel,flight,car, and all the necessarylogisticsfor current and new employees or visitors.

• Organize various files, folders, and other information both physically and electronically.

• Review,reconcileand enter the invoices and inventory in applicable accounting systems.

• Collect/receive invoices, tickets, receipts, and other documentation.

• Prepare reports at variousintervals and frequencies showing departmental orproject accountingmetrics.

• Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accountingactivities.

• Other duties

MinimumRequirements

• Minimum of two(2) years of experience in similar administrative positions.

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability towritereports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and thegeneral public

• Proficiencyin Microsoft Word, Excel, and Outlook.

• Effective organization skills.

• Exposure toaccounting software(s). E-Cubits,Insite,DocumentLocator, etc.isaplus

• Bilingual English/Spanishpreferred

The Statementshereinare intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skillsrequired ofpersonnel soclassified. Furthermore, they do notestablisha contract for employment and are subject to change at the discretion of the employer.

Alamo NEX Construction, LLCprovidesequal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteranin accordance withapplicable federal and state laws. Alamo NEX Construction,LLCcomplies withapplicable local,stateand federal laws governing nondiscrimination in employment at each location the Companyoperates This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, leaves of absence, compensation, and training.