Job Description

R.J. Burnside & Associates Limited (Burnside) is a Canadian and International engineering and environmental consulting firm, founded in 1970. Our 450+ strong team provides exceptional solutions to clients across industries.

We have an exciting full-time opportunity for a dynamic Administrative Assistant to join our talented team working out of our Mississauga office. Reporting to the Administrative Manager, this opportunity will offer the successful candidate the chance to be an integral part of the company’s administration team, working in-office on a variety of technical and administrative tasks.

Our administrative support team are revered for their strong technical skills and ability to thrive in a fast-paced, time sensitive environment.

What you can expect in the role:

• Providing administrative support for technical staff, including correspondence, report/proposal, tender document and payment certificate preparation, mail merges, meeting minutes, agendas, filing, etc.;
• Document control and application of company standards, checking work for accuracy, consistency, outstanding or incorrect items;
• Reception and general office duties (incl. switchboard, maintaining boardrooms, ordering catering, ordering office supplies, coordinating office upkeep, etc.);
• Processing and distributing incoming/outgoing mail and couriers;
• Schedule meetings and interacting with clients and internal staff on behalf of project managers; and
• Other duties as assigned.

Who we are looking for / What you will bring:

• Minimum of 2-5 years of administrative experience with a focus on document production and editing;
• Successful completion of a Post Secondary education in Business Administration or relevant experience;
• Excellent computer skills (SharePoint, Microsoft Word, Excel, PowerPoint, Adobe Acrobat DC) with demonstrated interest and ability to learn new systems;
• Familiarity with and comfort level working with styles and templates in MS Word;
• Strong time management and organizational skills;
• Effective communication skills (written/verbal);
• Flexibility to work overtime, when required;
• Ability to work in-office: 9:00 a.m. to 5:00 p.m.

What will make you stand out?

• Administrative experience in an engineering consulting firm is considered an asset;
• Experience with document accessibility;
• A high level of critical and logical thinking, analysis, and/or reasoning;
• Exceptional commitment to customer service with strong sense of urgency;
• Effective communication and relationship building skills with individuals at all levels of the organization;
• Demonstrated ability to promote an inclusive work environment and encourage workforce diversity;
• Strong attention to detail with high ethical standards.

Salary Range $55,000 - $65,000

The final compensation offered will be based on factors such as relevant experience, skills, internal equity, and market conditions.

Position Type Vacancy

Why Choose Burnside?

Are you interested in working for an employer with a 5-decade track record of building a great reputation both internally with their staff and externally with their clients? The Burnside team is a supportive group of colleagues that work together to provide value and service to our clients, while extending care to each other. We know that our employees are our greatest asset, and thus we strive to provide a positive work/life balance.

We offer:

• A collaborative culture where friendship, honesty and respect are part of our core values and practices
• A competitive compensation and benefits package
• RRSP company matching plan
• Career growth and professional development opportunities
• Potential for performance-driven bonusing
• Active social committees
• A welcoming, positive, and inclusive work environment

We are an equal opportunity employer committed to valuing diversity in the workplace and we welcome resumes from all qualified candidates. Burnside will provide reasonable accommodations to applicants with disabilities throughout the entire recruitment, assessment, and selection process, as required. If you are a person with a disability and require an accommodation during these processes, please contact our Human Resources department.

Company Profile – More about us:

Founded in 1970, R.J. Burnside & Associates Limited is a growing values-driven Canadian employee-owned, led and operated Civil and Environmental Engineering Consulting Firm with over 450 professional, technical and support staff. Our consistent commitment towards investing in technology advancements and training, in addition to encouraging and promoting professional development, has enabled our firm to meet our ongoing and stated goal of continual improvement.

We actively seek to develop relationships with a broad and diversified client base in the Public, Private and Indigenous sectors. We work on a variety of projects throughout Canada, with 12 office locations (11 in Ontario and one in Manitoba).

Burnside has expertise in many technical disciplines beyond our core civil engineering focus including air and noise, asset management, bridges & culverts, building sciences, environmental planning and ecology, GIS, hydrogeology, land development, landscape architecture, municipal engineering, municipal drainage, solid waste, stormwater management, structures, traffic, transportation planning and design, water and wastewater and well drilling & diagnostics.

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