Job Description

Administrative Assistant to the Managing Director

📍 Contemporary Plumbing Services – Canberra & Queanbeyan

We’re looking for a highly organised, detail-driven Administrative Assistant to support our Managing Director.

This is a key role within the business — not just admin. You’ll be responsible for keeping operations running smoothly, ensuring financial visibility, and maintaining high standards across our systems and processes.

Key Responsibilities

Operations & Job Management

• Review job files for accurate notes, photos, and documentation
• Manage purchase orders and job-related admin
• Monitor and log incoming calls within our system

Financial & Performance Reporting

• Track invoicing targets and job performance
• Monitor gross profit across jobs and identify discrepancies
• Prepare reports on revenue and GP across job types and business units

Systems & Administration

• Maintain price book and pricing files
• Manage asset and equipment registers
• Support invoicing accuracy and task reporting

Project & Marketing Support

• Assist with kitchen and bathroom project administration
• Support social media coordination and content scheduling

Team & Office Coordination

• Organise weekly team catch-ups
• Maintain office supplies and a well-run workspace

About You

• Highly organised with strong attention to detail
• Comfortable working with numbers, reports, and systems
• Proactive, reliable, and takes ownership
• Strong communication skills
• Experience with job management systems

Why Join Us?

• Long term position
• Be part of a growing, high-performing team
• Real opportunity to grow within the business

If you’re someone who takes pride in keeping things running at a high standard — we want to hear from you.